Accounts Payable Specialist — Global AP, Hybrid Role

Aston Carter; Rockford (IL); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance benefit

PTO / paid time off

Job summary

Aston Carter is seeking an Accounts Payable Specialist for an onsite role in Rockford, IL. You will manage the full invoice-to-payment cycle, validate invoices, perform three-way/two-way matches, and reconcile vendor statements in a global, team-oriented environment.

The role requires 6 months to 2 years in AP or accounting, strong Excel skills (VLOOKUP), and ERP experience. Flexibility for hybrid work after six months may apply with a fully onsite start.

Qualifications

• 6 months to 2 years of experience in an accounting-related role.
• 6 months to 2 years of experience with Excel (filters, sorting, VLOOKUP).
• Hands-on experience with an ERP system.
• Foundational knowledge of AP processes (invoices, three-way & two-way match).
• Ability to perform accurate data entry and handle high invoice volumes.
• Proficiency with Microsoft Office, especially Excel.

Responsibilities

• Process vendor invoices accurately and on time using AP tools and match to POs/receipts.
• Perform three-way and two-way match for invoices and POs.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain professional relationships with vendors and internal stakeholders.
• Communicate with buyers, warehouses, and vendors to resolve issues.
• Collaborate with global accounting team, including offshore stakeholders.
• Investigate discrepancies and coordinate with internal/external parties.
• Process returns, shipments, and debit memos for accurate records.
• Document all AP transactions for audit and reference.
• Ensure AP activities comply with policies and standards.
• Utilize ERP and Excel for data management and reporting.
• Handle high volumes while meeting deadlines.
• Prioritize tasks and work independently.
• Leverage AP automation for process improvements.

Skills

Invoice processing

Microsoft Excel

ERP system

Accurate data entry

Attention to detail

Communication

Multitasking

Remote/offshore collaboration

Education

High school diploma or GED

Tools

ERP systems

NetSuite

Job description

Aston Carter is seeking an Accounts Payable Specialist for an onsite role in Rockford, IL. You will manage the full invoice-to-payment cycle, validate invoices, perform three-way/two-way matches, and reconcile vendor statements in a global, team-oriented environment.

The role requires 6 months to 2 years in AP or accounting, strong Excel skills (VLOOKUP), and ERP experience. Flexibility for hybrid work after six months may apply with a fully onsite start.