Accounts Payable Specialist — Fast Payments & Reconcile

Virginia-Military-Institute; Lexington (VA); On-site; USD 46,000 - 55,000; Full time

Job summary

Virginia Military Institute is seeking a full-time Accounts Payable Specialist to handle state-related payments and act as a primary backup for local fund expenditures and travel reimbursements.

Responsibilities include verifying documentation, coding, timely voucher processing, and responding to vendor inquiries. Prior AP experience and familiarity with Colleague are preferred; contact Peggy Herring for details.

Qualifications

• Knowledge of basic accounting principles.
• Strong general math skills.
• Strong interpersonal, customer service, and communication skills.
• Proficiency in MS Outlook, Word and Excel.

Responsibilities

• Process state-related payments and Institute travel reimbursements.
• Verify disbursement requests for accuracy and proper coding.
• Process vouchers promptly to meet payment deadlines.
• Research and respond to questions from departments and vendors.
• Document discrepancies with Purchasing Office and resolve.
• Generate daily disbursement reports and reconcile disbursements.
• Assist with local fund and travel vouchers as needed.
• Ensure 1099 payments are properly recorded and W-9s obtained.

Skills

Basic accounting principles

Math skills

Interpersonal skills

MS Outlook

MS Word

MS Excel

Communication skills

Customer service

Tools

Ellucian Colleague

Colleague accounting system

Job description

Virginia Military Institute is seeking a full-time Accounts Payable Specialist to handle state-related payments and act as a primary backup for local fund expenditures and travel reimbursements.

Responsibilities include verifying documentation, coding, timely voucher processing, and responding to vendor inquiries. Prior AP experience and familiarity with Colleague are preferred; contact Peggy Herring for details.