Accounts Payable Specialist — Fast-Paced Manufacturing

QuikCut Inc.; Fairfax (IN); On-site; USD 52,000 - 65,000; Full time

Job summary

QuikCut Inc. is seeking an Accounts Payable Specialist to ensure timely processing of vendor invoices, accurate coding, and proper approvals in a fast-paced manufacturing environment.

You will match invoices to POs, resolve discrepancies, process payments, and maintain vendor records while supporting month-end closings and audits. Collaboration with Purchasing, Operations, and Plant Leadership is essential.

Qualifications

• Minimum of 2 years of accounts payable or related accounting experience.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Excel and other Office applications.
• Strong organizational and time management skills.
• Ability to maintain confidentiality of financial information.
• Excellent communication and problem-solving skills.

Responsibilities

• Process vendor invoices accurately and timely while ensuring proper coding and approvals.
• Match invoices to purchase orders and receiving documentation.
• Investigate and resolve invoice discrepancies, pricing issues, and payment questions.
• Prepare and process weekly check runs, ACH payments, and other electronic payments.
• Maintain vendor records, including W-9 forms and payment information.
• Reconcile vendor statements and proactively address outstanding balances.
• Respond to vendor inquiries and maintain positive business relationships.
• Assist with month-end closing activities, including accruals and account reconciliations.
• Monitor AP aging and ensure payments are made within agreed-upon terms.
• Support audits by providing requested documentation and reports.
• Collaborate with Purchasing, Operations, and Plant Leadership to ensure accurate financial records.
• Assist with expense report review and processing.
• Maintain organized and compliant financial documentation and records.
• Identify opportunities to improve accounts payable processes and efficiencies.

Skills

Attention to detail

Excel proficiency

Time management

Communication

Problem solving

Confidentiality

Education

High school diploma or equivalent

Associate's degree in Accounting, Finance, or Business

Tools

ERP systems

Microsoft Office

Job description

QuikCut Inc. is seeking an Accounts Payable Specialist to ensure timely processing of vendor invoices, accurate coding, and proper approvals in a fast-paced manufacturing environment.

You will match invoices to POs, resolve discrepancies, process payments, and maintain vendor records while supporting month-end closings and audits. Collaboration with Purchasing, Operations, and Plant Leadership is essential.