Accounts Payable Specialist — ERP Upgrades & Improvement

G&H Orthodontics®; Franklin (IN); On-site; USD 42,000 - 62,000; Full time

Job summary

G&H Orthodontics, headquartered in Franklin, IN, seeks an Accounts Payable Specialist to manage vendor invoices, ensure accurate records, and support a smooth procure-to-pay process on-site in Franklin, IN.

You will collaborate with Purchasing, Receiving, Manufacturing, and Finance, contribute to monthly closing, and help enhance AP workflows and reporting while maintaining strong controls and vendor relationships.

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or related field, or equivalent work experience.
• 1–2 years of experience in accounts payable or related finance role.
• Strong understanding of accounts payable processes and financial recordkeeping.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Continuous improvement mindset with ability to implement process enhancements.

Responsibilities

• Reviewing, verifying, and processing vendor invoices and payment requests.
• Matching invoices with purchase orders, receipts, and supporting documentation (three-way match).
• Entering accounts payable transactions into accounting systems.
• Preparing and processing electronic payments, ACH transfers, checks, and wire transactions.
• Monitoring payment schedules for timely disbursements.
• Reconciling vendor statements and resolving invoice discrepancies.
• Communicating with vendors regarding payment status and documentation requests.
• Maintaining organized financial records and supporting documentation.
• Assisting with month-end and year-end closing activities.
• Supporting Controller with audits by providing required documentation and reports.
• Ensuring compliance with company policies and internal controls.
• Collaborating with teams in accounting, finance, procurement, and operations.
• Participating in ERP upgrade activities, including UAT and process documentation.

Skills

Attention to detail

Organization

Time management

Written and verbal communication

Continuous improvement mindset

Education

Associate's degree in Accounting, Finance, or related field

Tools

Sage Pro

Microsoft NAV

Concur

ERP systems

Excel

Job description

G&H Orthodontics, headquartered in Franklin, IN, seeks an Accounts Payable Specialist to manage vendor invoices, ensure accurate records, and support a smooth procure-to-pay process on-site in Franklin, IN.

You will collaborate with Purchasing, Receiving, Manufacturing, and Finance, contribute to monthly closing, and help enhance AP workflows and reporting while maintaining strong controls and vendor relationships.