Accounts Payable Specialist

G&H Orthodontics®; Franklin (IN); On-site; USD 42,000 - 62,000; Full time

Job summary

G&H Orthodontics, headquartered in Franklin, IN, seeks an Accounts Payable Specialist to manage vendor invoices, ensure accurate records, and support a smooth procure-to-pay process on-site in Franklin, IN.

You will collaborate with Purchasing, Receiving, Manufacturing, and Finance, contribute to monthly closing, and help enhance AP workflows and reporting while maintaining strong controls and vendor relationships.

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or related field, or equivalent work experience.
• 1–2 years of experience in accounts payable or related finance role.
• Strong understanding of accounts payable processes and financial recordkeeping.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Continuous improvement mindset with ability to implement process enhancements.

Responsibilities

• Reviewing, verifying, and processing vendor invoices and payment requests.
• Matching invoices with purchase orders, receipts, and supporting documentation (three-way match).
• Entering accounts payable transactions into accounting systems.
• Preparing and processing electronic payments, ACH transfers, checks, and wire transactions.
• Monitoring payment schedules for timely disbursements.
• Reconciling vendor statements and resolving invoice discrepancies.
• Communicating with vendors regarding payment status and documentation requests.
• Maintaining organized financial records and supporting documentation.
• Assisting with month-end and year-end closing activities.
• Supporting Controller with audits by providing required documentation and reports.
• Ensuring compliance with company policies and internal controls.
• Collaborating with teams in accounting, finance, procurement, and operations.
• Participating in ERP upgrade activities, including UAT and process documentation.

Skills

Attention to detail

Organization

Time management

Written and verbal communication

Continuous improvement mindset

Education

Associate's degree in Accounting, Finance, or related field

Tools

Sage Pro

Microsoft NAV

Concur

ERP systems

Excel

Job description

Company Description:

G&H Orthodontics, headquartered in Franklin, IN, is a manufacturer with more than 180 employees, and a worldwide supplier of orthodontic products and supplies. Our global footprint with customers and distributors stretches across more than 100 countries. We are ever-growing and are continually looking to add talented people to our team that are ready to help us grow even more. As a company, we value every employee and customer. We want our customers to feel like they are part of the G&H family.

G&H Orthodontics is always seeking talented and engaged employees with a desire to develop and grow their careers by demonstrating a determined positive attitude with a high drive to perform and succeed. The ideal candidate will bring an "authentic ownership" approach to their work and contributions at G&H.

To learn more about G&H Orthodontic career opportunities, visit Careers | G&H Orthodontics.

Role Description:

The Accounts Payable Specialist is a full-time, on-site role based in Franklin, IN. The Accounts Payable Specialist is responsible for managing and processing the company’s financial obligations while ensuring accuracy, compliance, and timely payments. This position plays a key role in maintaining accurate financial records, supporting accounting operations, and fostering positive relationships with vendors and internal stakeholders. The Accounts Payable Specialist partners closely with Purchasing, Receiving, Manufacturing, and Finance to support an efficient procure-to-pay process. This role also contributes to continuous process improvements, internal controls, and ERP system optimization.

Responsibilities:

• Reviewing, verifying, and processing vendor invoices and payment requests.
• Matching invoices with purchase orders, receipts, and supporting documentation (three-way match).
• Entering accounts payable transactions accurately into accounting systems.
• Preparing and processing electronic payments, ACH transfers, checks, and wire transactions.
• Monitoring payment schedules to ensure timely and accurate disbursements.
• Reconciling vendor statements and resolving invoice discrepancies.
• Communicating with vendors regarding payment status, account inquiries, and documentation requests.
• Maintaining organized financial records and supporting documentation.
• Assisting with month-end and year-end closing activities.
• Supporting Controller with audits by providing required financial documentation and reports.
• Ensuring compliance with company policies, accounting standards, and internal controls.
• Collaborating with accounting, finance, procurement, and operations teams as needed.
• Actively participate in accounting ERP upgrade activities, including user acceptance testing (UAT), process documentation, training, and continuous process improvements.
• Identify opportunities to improve AP workflows, automation, and reporting efficiency.

Required Qualifications:

• Associate's degree in Accounting, Finance, Business Administration, or a related field, or equivalent work experience.
• Minimum of 1–2 years of experience in accounts payable, bookkeeping, accounting, or a related financial role.
• Strong understanding of accounts payable processes and financial recordkeeping.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Continuous improvement mindset with the ability to recommend and implement process enhancements.

Preferred Skills:

• Experience with accounting software such as Sage Pro, Microsoft NAV, Concur expense reporting system and the ability to help with new accounting ERP system implementation.
• Proficiency in Microsoft Excel, including spreadsheets, formulas, and reporting functions.
• Familiarity with ERP systems and electronic invoice processing.
• Knowledge of basic accounting principles and financial controls.
• Strong analytical and problem-solving skills.
• Experience handling confidential financial information with discretion and professionalism.