Accounts Payable Specialist - Elko, NV

Ram Enterprise; Elko (NV); On-site; USD 27,552 - 41,328; Full time

Job summary

A leading financial services company is seeking a detail-oriented Accounts Payable Specialist to support its Accounting Department. The role includes processing invoices, managing vendor relations, and ensuring compliance with financial regulations. The ideal candidate will possess strong organizational skills and have a bachelor's degree in Accounting or a similar field. This is an hourly, non-exempt position located in Elko, Nevada.

Qualifications

• Intermediate to advanced computer skills are required.
• Experience with fully integrated ERP systems is preferred.
• Knowledge of basic accounting principles is necessary.

Responsibilities

• Process invoices from suppliers for multiple business units.
• Communicate with vendors regarding payments and resolve billing discrepancies.
• Maintain organized records of payments and expenditures.
• Ensure compliance with internal controls and SOX requirements.

Skills

Organizational skills

Attention to detail

Analytical skills

Problem-solving skills

Communication skills

Interpersonal skills

Education

Bachelor’s degree in Accounting or similar field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Acumatica ERP system

Job description

Job Summary: We are looking for a detail-oriented and experienced Accounts Payable Specialist to support our Accounting Department in providing financial services to multiple facilities. This position plays a key role in ensuring accuracy, efficiency, and compliance in the company’s payables processes. The ideal candidate will possess strong organizational skills, excellent attention to detail, and the ability to thrive in a fast-paced, multi-entity environment. This position is an hourly, non-exempt position reporting directly to the Corporate Controller.

Essential Duties and Responsibilities

• Invoice processing: Receiving, verifying, approving, and settling invoices from suppliers for multiple business units.
• Vendor Relations: Communicate with vendors regarding payments, credits, and purchase orders; resolve billing discrepancies promptly.
• Reconciliation: Reconcile vendor statements and research any outstanding issues to ensure accuracy.
• Record Management: Maintain accurate and organized records of payments, expenditures, purchase orders, and invoices.
• Payment Processing:
  - Assist the Corporate Controller with weekly check runs and other disbursement activities.
  - Track ACH payments on the check register and enter those transactions into Acumatica.
  - Monitor and communicate all vendor prepayments, ensuring they are properly tracked and applied to invoices.
• Portal and Account Management:
  - Maintain online portals for utilities and other recurring vendor accounts, ensuring timely access, payment updates, and document retrieval.
• Compliance: Ensure compliance with internal controls and SOX (Sarbanes‑Oxley) requirements for accounts payable processes.
• Process Improvement: Identify and recommend process enhancements to improve efficiency and accuracy.
• Multitasking: Manage multiple priorities, including invoice processing, account reconciliations, and vendor communications.
• Attention to detail: Being able to spot mistakes in large amounts of company money.
• Other related duties as assigned.
• Promote safety as the company’s number one priority.
• Support, promote, and participate in SPADE (Safe People Always Determine Excellence) program.
• Comply with all policies and procedures in the RAM Enterprise employee handbook.
• Maintain confidentiality in all aspects of client, staff and company information.
• Other responsibilities as assigned by leadership.

Qualifications

• Bachelor’s degree in Accounting or similar field, preferred.
• Intermediate to advanced computer skills and the ability to effectively use Microsoft Word, Excel and Outlook.
• Experience with fully integrated ERP systems and automated approval processes.
• Knowledge of basic accounting principles.
• Have the flexibility to handle multiple administrative tasks.
• Be an excellent team player with a flexible and open attitude.
• Exhibit strong organizational, analytical, and problem‑solving skills.
• Demonstrate the ability to develop and sustain positive working relationships with customers, suppliers, and the RAM team.
• Effective written and oral communication skills, and strong interpersonal skills.
• Valid driver’s license and satisfactory driving record.
• Ability to comply with all policies and procedures in Employee Handbook.
• Acumatica ERP system experience is a plus.
• Work may require occasional weekend and/or evening work.
• Regular office environment expectations.

RAM Enterprise, Inc. promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing and ongoing random drug testing. RAM Enterprise, Inc. is an equal opportunity employer.

Equal Opportunity Employer, including disabled and veterans.