Accounts Payable Specialist - Edina, MN

Warning Lites; Edina (MN); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Warning Lites of Minnesota is seeking an Accounts Payable Specialist to join our in-person accounting team in Edina, Minnesota. The role responsibilities include inputting and processing AP documents, maintaining AP records, and ensuring timely payments to vendors, with strong customer service in a collaborative office setting.

The ideal candidate has a high school diploma, 3+ years in an office environment, and proficiency in Excel, Word, and Outlook.

Qualifications

• High School Diploma required; 2-year associate in accounting or business a plus.
• 3+ years of office experience.
• Proficiency in Microsoft Excel, Word and Outlook required.

Responsibilities

• Process invoices, statements, and other AP documents in the cost system.
• Maintain and archive AP documents.
• Verify PO numbers, addresses, due dates, amounts, and variances.

Skills

Attention to detail

Customer service

Organizational skills

Communication

Education

High School Diploma

Associate degree in accounting or business

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Help Keep Our Financial Operations Running Smoothly.

Warning Lites of Minnesota is looking for a detail-oriented and organized Accounts Payable Specialist to join our accounting team in Edina, Minnesota. This is an in-person position responsible for processing invoices and statements for accounts payable while also providing office administrative support.

If you're organized, have strong customer service skills, and enjoy working in a collaborative office environment, we'd love to hear from you.

About Warning Lites

Warning Lites of Minnesota provides traffic control services throughout Minnesota. We take pride in delivering quality work, putting safety first, and working together with integrity.

Warning Lites is proud to be an operating company of Road Safety Services (RSS), one of North America's leading providers of pavement marking and traffic control services. With operations across 23+ states and more than 50 locations, RSS combines the strength of a national organization with the expertise of its local operating companies. Whether it's 500 feet or 500 miles, we get the job done safely, properly, and on time.

What You'll Do

• Retrieves, inputs, and processes A/P documents into the cost system, including invoices, statements, credit notes.

• Maintain and archive all AP documents.

• Verifies documents for purchase order numbers, correct addresses, due dates, amounts, and variances.

• Prepares invoices and statements for imaging and send documents for routing approval, audit, and retrieval of information.

• Verifies proper payment approval and completes the payment of A/P documents; retrieves payment information and communicates this information with vendors and department personnel to resolve payment issues.

• Ensures vendors are paid on time and follow-up with past due invoices.

• Educates clients with proper payment procedures and provides quality customer service for all internal and external clients.

• Office Administration duties:

  • Manage front desk activities, greeting visitors, and directing them appropriately.

  • Oversee the day-to-day administrative tasks.

• Other duties as assigned.

Key Personal Qualifications

• Must be conscientious and focused on the completion of work.

• Ability to adapt in a dynamic environment.

• Ability and desire to work collaboratively to ensure successful completion of project/task.

• Proactive and able to prioritize daily tasks.

• Ability to be flexible with changing decisions as the business demands.

• Friendly, positive outlook and dependable.

• Motivation to learn and cross train with a desire to advance in professional development.

• Ability to communicate with individuals in an articulate, professional manner while maintaining a necessary degree of confidentiality.

Experience/Requirements

• High School Diploma required, 2-year associate in accounting or business a plus.

• 3 + year experience working in an office setting.

• Proficiency in Microsoft Excel, Word and Outlook required.

• Regular attendance in the office required.

• Highway or construction office experience preferred.

• Knowledge of accounts payable processes and procedures.

• High level of professionalism and interpersonal skills.

• Strong computer skills in Microsoft Office, including Excel, and Word.

• Ability to type accurately and proficiently at a high rate of speed.

• Ability to work independently, meet deadlines, and multi-task while maintaining quality standards.

• Prolonged periods of sitting at a desk and working on a computer

• Must be able to lift up to 15 pounds at a time.

Why Join Warning Lites?

• Opportunity to build your accounting and accounts payable experience

• Collaborative accounting and administrative environment

• Professional development and cross-training opportunities

• Support an essential traffic control operation serving Minnesota

• Opportunity for career growth

• Backed by the strength and resources of Road Safety Services

If you're ready to bring your organization, attention to detail, and customer service skills to the Warning Lites accounting team,

Warning Lites is an Equal Opportunity Employer.