Accounts Payable Specialist - Detail-Oriented & Efficient

Tedesco Pacific Construction; Sparks (NV); On-site; USD 42,000 - 64,000; Full time

Job summary

Tedesco Pacific Construction in Sparks, NV is seeking an Accounts Payable Administrator to manage all aspects of the accounts payable process and related office tasks. You will build strong relationships with vendors and internal teams, stay organized, and work both independently and as part of a team to ensure timely payments.

Responsibilities include data entry of invoices, processing ACH/EFT payments, assisting payroll cost corrections, and reconciling payables with Sage 300.

Qualifications

• Attention to detail with efficiency and speed.
• Able to multitask and switch between tasks quickly.
• Ability to recognize your own errors and find solutions to prevent them.
• Savvy with basic math, GL & cost accounting, computer software (Excel/Word), and technology.
• Ability to learn new programs quickly.
• Requires a high level of reading, writing, spelling, and communication skills.
• High school diploma or GED Equivalent
• 1-2 years of related experience
• 18 years or older.

Responsibilities

• Back up for front office, admin, and management as needed.
• Assist with supply ordering and organization
• Assist walk in customers, vendors, or employees with any Human Resource, Payroll, Accounts Payable, or additional direction as needed.
• Keep front office and other common areas tidy and organized.
• Maintain confidentiality of employees, coworkers, vendors, and customer's information
• Support staff, confirm completion, and step in as needed for data entry of invoices.
• Enter ACH / EFT payments and 401K invoices. Enter monthly and additional confidential invoices as needed.
• Assist with weekly payroll cost correction
• Complete Final Review and Import to Sage 300 with extreme attention to detail.
• Process Positive Pay with bank. Paying vendors promptly within terms for both overhead and job-related costs.
• Manage and process all recurring invoices.
• Assessing reports for errors, such as duplicate entries, missing information, or other misc. issues as needed.
• Complete year-end including processing 10-99's, assessing and fixing any found errors.
• Set up and maintain all TimberScan related files and issues.
• Responsible for petty cash, cell phone purchasing, and setup.
• Complete additional tasks requested by the Accounting Division.
• Reconcile Accounts Payable and Vehicle/Equipment Assets.
• Manage Vendor Statements and Credit Card Statements.
• Assess and fix any moderately complex errors that may arise before completing reconciliations, and refers more complex issues to higher-level staff.
• Create and update all procedures related to task completed regularly.

Skills

Attention to detail

Multitask

Identify errors and prevent recurrence

Basic math

Reading/writing/communication

Learn new programs quickly

Bilingual English/Spanish

Education

High school diploma or GED

Tools

Excel

Word

Sage 300 Construction Accounting Software

TimberScan

Paycor

Job description

Tedesco Pacific Construction in Sparks, NV is seeking an Accounts Payable Administrator to manage all aspects of the accounts payable process and related office tasks. You will build strong relationships with vendors and internal teams, stay organized, and work both independently and as part of a team to ensure timely payments.

Responsibilities include data entry of invoices, processing ACH/EFT payments, assisting payroll cost corrections, and reconciling payables with Sage 300.