Accounts Payable Specialist – Detail‑Driven Finance Admin

Pacific Northwest National Laboratory; Richland (WA); Hybrid; USD 51,000 - 73,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Telehealth

Wellness coaching

Retirement plan

Tuition assistance

Job summary

Pacific Northwest National Laboratory (PNNL) is seeking a Finance & Accounting Administrator to support Accounts Payable in BSD’s Financial Operations Division. You will review supplier invoices, verify details, and ensure timely, compliant payments while collaborating with Contract Professionals and internal partners.

Ideal candidates have a strong attention to detail, excellent customer service, and the ability to interpret policies and contracts.

Qualifications

• High school diploma/GED with 6 years relevant work experience or AA with 4 years.
• Preferred: AA degree in accounting or business.
• Experience in bookkeeping, accounting support, or related financial role.
• Demonstrated customer service experience.
• Strong written and verbal communication; attention to detail and organization.
• Ability to interpret policies, procedures, contractual requirements, and business rules when reviewing and processing transactions.
• Ability to research issues and escalate issues when appropriate.

Responsibilities

• Review supplier invoices against contracts, PO, and supporting documentation to determine validity and payment eligibility.
• Verify invoice information including supplier details, amounts, periods, and requirements.
• Identify missing or inconsistent information and resolve with Contract Professionals, approvers, and suppliers.
• Review invoices for compliance with AP policies, procedures, contractual requirements, and internal controls.
• Route invoices through review and approval processes and monitor outstanding items for timely payment.
• Communicate with invoice approvers and Contract Professionals regarding invoices needing review or correction.
• Research invoice and payment status and respond to questions from suppliers and internal customers.
• Provide timely, accurate, and professional customer service while explaining AP requirements.
• Maintain documentation to support AP transactions and decisions.
• Use Excel and financial systems to review, process, and research AP transactions.

Skills

Customer service

Communication

Attention to detail

Organization

Problem solving

Education

AA degree in accounting or business

High school diploma/GED

Tools

Excel

Accounting software

Job description

Pacific Northwest National Laboratory (PNNL) is seeking a Finance & Accounting Administrator to support Accounts Payable in BSD’s Financial Operations Division. You will review supplier invoices, verify details, and ensure timely, compliant payments while collaborating with Contract Professionals and internal partners.

Ideal candidates have a strong attention to detail, excellent customer service, and the ability to interpret policies and contracts.