Accounts Payable Specialist: Detail-Driven & Efficient

Twin Peaks Pump & Supply; Douglas (WY); On-site; USD 40,000 - 60,000; Full time

Job summary

Twin Peaks Pump & Supply is seeking an Accounts Payable Clerk to support vendor invoices, ensure accurate coding, and assist with month-end close. You will verify invoices against POs, maintain AP records, process payments, and respond to vendor inquiries in a fast-paced distribution environment.

Ideal candidates have 2+ years in AP or similar, strong attention to detail, and proficiency with MS Office and ERP systems like Epicor/P21 or QuickBooks; high school diploma required, associate degree

Qualifications

• High school diploma or equivalent; Associate degree or higher preferred.
• 2+ years of experience in accounts payable, accounting support, bookkeeping, or related administrative/accounting role.
• Strong attention to detail and accuracy.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office and accounting or ERP software such as Epicor/P21, QuickBooks, or similar systems.
• Excellent communication and problem-solving abilities.
• Ability to handle confidential vendor, financial, and company information with discretion.
• Ability to follow company procedures and internal controls.

Responsibilities

• Process vendor invoices and ensure accurate coding to appropriate accounts.
• Verify invoice details and match invoices with purchase orders, receiving documentation, and approvals.
• Prepare vendor payments, check runs, ACH payments, and credit card payments for review and approval according to company procedures.
• Communicate with vendors regarding payment status, discrepancies, credits, and account issues.
• Maintain AP aging reports and assist with month-end closing procedures.
• Reconcile vendor statements and resolve outstanding items.
• Assist with vendor setup, W-9 collection, vendor records, and payment documentation as assigned.
• Research invoice discrepancies, pricing issues, duplicate invoices, credits, and missing documentation.
• Maintain organized AP records, files, and supporting documentation.
• Ensure AP processes follow company policies, approval requirements, and internal controls.
• Escalate unusual invoices, vendor disputes, missing approvals, pricing discrepancies, or payment concerns to the Business Office Manager or authorized leadership.
• Other duties, as assigned

Skills

Attention to detail

Organizational skills

Communication

Discretion

Time management

Problem-solving

Education

Associate degree or higher

High school diploma

Tools

Epicor/P21

QuickBooks

Microsoft Office

Job description

Twin Peaks Pump & Supply is seeking an Accounts Payable Clerk to support vendor invoices, ensure accurate coding, and assist with month-end close. You will verify invoices against POs, maintain AP records, process payments, and respond to vendor inquiries in a fast-paced distribution environment.

Ideal candidates have 2+ years in AP or similar, strong attention to detail, and proficiency with MS Office and ERP systems like Epicor/P21 or QuickBooks; high school diploma required, associate degree