Accounts Payable Specialist - Detail-Driven Admin Support

Auto Centers; Mattoon (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Auto Centers in Mattoon, IL seeks an Accounts Payable Office Assistant to provide clerical and accounting support. The role focuses on data entry, filing, and responding to inquiries.

You will assist the AP Manager and accounting staff with daily tasks in a fast-paced office. Ideal candidates are organized, detail-oriented, and capable of handling multiple priorities while maintaining confidentiality and accuracy.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative, accounting, or AP roles preferred but not required.
• Experience with data entry or handling invoices/financial records is a plus.

Responsibilities

• Answer and direct incoming calls, emails, and inquiries professionally.
• Provide administrative support to Accounts Payable Manager and Accounting Department.
• Maintain organized physical and electronic filing systems.
• Enter invoices and data into accounting or business systems accurately.
• Review documents for completeness and accuracy.
• Assist with routine clerical tasks such as scanning and filing.
• Retrieve and organize documents for accounting needs.
• Support department with duties and special projects as assigned.

Skills

Verbal communication

Written communication

MS Office

Organizational skills

Attention to detail

Time management

Prioritization

Independent work

Teamwork

Professionalism

Confidentiality

Systems learning

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Auto Centers in Mattoon, IL seeks an Accounts Payable Office Assistant to provide clerical and accounting support. The role focuses on data entry, filing, and responding to inquiries.

You will assist the AP Manager and accounting staff with daily tasks in a fast-paced office. Ideal candidates are organized, detail-oriented, and capable of handling multiple priorities while maintaining confidentiality and accuracy.