Accounts Payable Specialist — Deltek Costpoint Expert

Purvis Systems; Middletown (RI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Group benefits package

Job summary

PURVIS Systems is a technology solutions partner delivering mission-critical solutions for government agencies. The Accounts Payable Associate will ensure accurate processing of invoices, purchase orders and subcontractor payments, and maintain vendor records.

The role interacts with purchasing and vendors to keep records organized and compliant. The ideal candidate is detail-oriented, organized, and proficient in Excel and Microsoft Office, with strong data-entry and communication skills to

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 1–3 years of accounts payable, payroll, or general accounting support experience preferred.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Solid organizational and time-management skills with the ability to meet recurring deadlines.
• Effective written and verbal communication for vendor and cross-departmental correspondence.
• Ability to maintain confidentiality of sensitive financial and payroll information.

Responsibilities

• Enter accounts payable and purchase order vouchers into Deltek Costpoint daily; verify invoice approvals and accuracy prior to entry.
• Assemble purchase order packets daily by matching invoices with receiving documentation and verify quantities and tax handling.
• Maintain the monthly invoices spreadsheet weekly and ensure month-end completion.
• Set up new vendors in Deltek Costpoint and ensure all required documentation is on file.
• Maintain updated records for existing vendors and obtain EFT information as needed.
• Manage the ShareFile account and all documents in the Vendor Info folder.
• Process all corrections submitted to the AP email inbox.
• Enter subcontractor vouchers into Costpoint daily or as needed.
• Enter cash receipts daily; clear checks daily.
• Collaborate with purchasing to resolve open items and follow up on missing documentation.

Skills

Attention to detail

Time management

Communication

Confidentiality

Organizational skills

Education

High school diploma or equivalent

Associate's degree in accounting/finance or related field

Tools

Microsoft Excel

Microsoft Office

Job description

PURVIS Systems is a technology solutions partner delivering mission-critical solutions for government agencies. The Accounts Payable Associate will ensure accurate processing of invoices, purchase orders and subcontractor payments, and maintain vendor records.

The role interacts with purchasing and vendors to keep records organized and compliant. The ideal candidate is detail-oriented, organized, and proficient in Excel and Microsoft Office, with strong data-entry and communication skills to