Accounts Payable Associate (202610)

Purvis Systems; Middletown (RI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Group benefits package

Job summary

PURVIS Systems is a technology solutions partner delivering mission-critical solutions for government agencies. The Accounts Payable Associate will ensure accurate processing of invoices, purchase orders and subcontractor payments, and maintain vendor records.

The role interacts with purchasing and vendors to keep records organized and compliant. The ideal candidate is detail-oriented, organized, and proficient in Excel and Microsoft Office, with strong data-entry and communication skills to

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 1–3 years of accounts payable, payroll, or general accounting support experience preferred.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Solid organizational and time-management skills with the ability to meet recurring deadlines.
• Effective written and verbal communication for vendor and cross-departmental correspondence.
• Ability to maintain confidentiality of sensitive financial and payroll information.

Responsibilities

• Enter accounts payable and purchase order vouchers into Deltek Costpoint daily; verify invoice approvals and accuracy prior to entry.
• Assemble purchase order packets daily by matching invoices with receiving documentation and verify quantities and tax handling.
• Maintain the monthly invoices spreadsheet weekly and ensure month-end completion.
• Set up new vendors in Deltek Costpoint and ensure all required documentation is on file.
• Maintain updated records for existing vendors and obtain EFT information as needed.
• Manage the ShareFile account and all documents in the Vendor Info folder.
• Process all corrections submitted to the AP email inbox.
• Enter subcontractor vouchers into Costpoint daily or as needed.
• Enter cash receipts daily; clear checks daily.
• Collaborate with purchasing to resolve open items and follow up on missing documentation.

Skills

Attention to detail

Time management

Communication

Confidentiality

Organizational skills

Education

High school diploma or equivalent

Associate's degree in accounting/finance or related field

Tools

Microsoft Excel

Microsoft Office

Job description

PURVIS Systems is a technology solutions partner that develops, implements and maintains mission-critical solutions for federal and local government agencies.

The Accounts Payable Associate will be responsible for the accurate and timely processing of all accounts payable transactions, and vendor maintenance. The Accounts Payable Associate ensures invoices, purchase orders, and subcontractor payments are entered and reconciled correctly and maintains organized and compliant vendor records. The ideal candidate is detail-oriented, organized, and comfortable working with accounting software, spreadsheets, and cross-functional teams such as purchasing and vendors.

The day-to-day responsibilities of this role include:

• Enter accounts payable and purchase order vouchers into Deltek Costpoint daily; verify invoice approvals and accuracy prior to entry
• Assemble purchase order packets daily by matching invoices with receiving documentation, verifying that receiving and invoice quantities match, and confirming no sales tax has been charged where applicable
• Maintain the monthly invoices spreadsheet weekly, ensuring it is fully reviewed and completed by month close;
• Set up new vendors in Deltek Costpoint and confirm all necessary documentation is received and maintained
• Maintain updated records for existing vendors, including requesting EFT information for any vendor missing it on file
• Manage the ShareFile account, including all documents received in the ShareFile Vendor Info folder
• Process all corrections submitted to the AP email inbox
• Enter subcontractor vouchers into Costpoint daily or as needed
• Enter cash receipts daily
• Clear checks daily
• Work with the purchasing team weekly to resolve open items, including researching open invoices missing receiving documentation and following up with vendors on invoices not yet received
  
  
  

Qualifications

• High school diploma or equivalent. Associate's degree in accounting, finance or related field is preferred
• One to three years of experience in accounts payable, payroll, or general accounting support preferred
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Strong attention to detail and accuracy in data entry and recordkeeping
• Solid organizational and time-management skills, with the ability to manage recurring daily, weekly and bi-weekly deadlines
• Effective written and verbal communication skills for vendor and cross-departmental correspondence
• Ability to maintain confidentiality of sensitive financial and payroll information
  
  
  

PURVIS has been committed to sustainable growth since our inception in 1973, striving for continual improvement without ever losing sight of our core values: transparency, integrity, and teamwork. We provide the tools and path for each employee to be successful - and in return, ask you to play a pivotal role in helping your peers and clients be successful, providing top-notch teamwork and service. Peace of Mind at PURVIS means knowing your work provides immeasurable value to our team, our partners and our clients.

The PURVIS Team values the health and financial security of every employee. This is why we have chosen to offer all full‐time employees a comprehensive package of group benefit programs with enrollment options intended to offer flexibility - in both plan selection and level of coverage to maximize the value of your benefits as cost effective and affordable without compromising quality.

PURVIS values the diversity of our team. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.