Accounts Payable Specialist - CORP

Montage Hotels & Resorts; Irvine (CA); On-site; USD 27,000 - 39,000; Full time

Job summary

Montage International in Irvine, CA seeks an Accounts Payable Specialist to manage all AP activities for a portfolio of luxury properties. You will process invoices, ensure correct coding, resolve discrepancies, and coordinate with vendors and property teams to keep payments timely and accurate.

The role emphasizes accuracy, process improvements, and strong collaboration across Finance and Operations in a fast-paced hospitality environment.

Qualifications

• High school diploma or equivalent is required.
• Experience in accounts payable or related accounting roles.
• Strong organizational, communication, and problem-solving skills.
• Experience in a high-volume, deadline-driven environment.
• Proficiency with Microsoft Office applications.

Responsibilities

• Manage all accounts payable activities for an assigned portfolio of properties.
• Process invoices with proper coding, approvals, and supporting documentation.
• Review and resolve invoice, purchase order, receiving, payment, and system exceptions.
• Process payments in accordance with company policies and deadlines.
• Reconcile vendor statements, investigate discrepancies, and resolve items.
• Respond to vendor, property, and internal inquiries promptly and professionally.
• Perform month-end reconciliations, aging reviews, and reporting activities.

Skills

Organizational

Communication

Problem-solving

Microsoft Office

Education

High school diploma or equivalent

Bachelor's degree in Accounting, Finance, Business Administration, or a related field

Tools

BirchStreet

D365 Business Central

Great Plains

Job description

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

ACCOUNTS PAYABLE SPECIALIST

Join a collaborative, service-focused shared services accounts payable team supporting a growing portfolio of hotels and resorts.

Position Overview

The Accounts Payable Specialist serves as the primary Accounts Payable business partner for an assigned portfolio of properties. This position is responsible for ensuring invoices are processed accurately and timely, payments are completed in accordance with company policies, vendor accounts are reconciled, and issues are resolved through final resolution.

This role is ideal for a detail-oriented accounts payable professional who enjoys building relationships, solving problems, taking ownership of results, and supporting business operations in a fast-paced environment. The successful candidate will work closely with property teams, vendors, and internal stakeholders while contributing to operational excellence, compliance, and continuous improvement.

What You'll Do

• Manage all accounts payable activities for an assigned portfolio of properties.
• Process invoices accurately and ensure proper coding, approvals, and supporting documentation.
• Review and resolve invoice, purchase order, receiving, payment, and system exceptions.
• Process payments in accordance with company policies, controls, and deadlines.
• Reconcile vendor statements, investigate discrepancies, and resolve outstanding items.
• Respond to vendor, property, and internal inquiries in a timely and professional manner.
• Perform month-end reconciliations, aging reviews, and reporting activities.
• Ensure compliance with company policies, purchasing procedures, approval requirements, and internal controls.
• Build productive relationships with vendors, property teams, and internal stakeholders.
• Identify opportunities to improve efficiency, accuracy, and overall stakeholder experience.
• Support departmental projects, process improvements, and other special initiatives.

What Success Looks Like

In this role, success is demonstrated through:

• Accurate and timely invoice processing and coding.
• Achievement of established service-level expectations.
• Effective management of assigned aging, reconciliations, and exceptions.
• Ownership of issues through resolution and appropriate escalation when needed.
• Professional and responsive partnership with property teams, vendors, and internal stakeholders.
• Consistent compliance with policies, procedures, and internal controls.
• Positive contributions to team goals, process improvements, and departmental initiatives.

Required Qualifications

WHAT WE'RE LOOKING FOR

• High school diploma or equivalent.
• Previous accounts payable or related accounting experience.
• Strong organizational, communication, and problem-solving skills.
• Experience working in a high-volume, deadline-driven environment.
• Proficiency with Microsoft Office applications.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience with procure-to-pay or accounting systems.
• Experience with BirchStreet, D365 Business Central, and Great Plains.
• Hospitality, hotel, resort, or multi-property accounting experience.

Key Traits for Success

• Ownership and accountability for results.
• Strong customer service mindset.
• Excellent communication and relationship-building skills.
• Ability to prioritize competing deadlines and adapt to changing business needs.
• Sound judgment and problem-solving abilities.
• Commitment to accuracy, compliance, and continuous improvement.
• Collaborative team player with a positive, solutions-oriented approach.

WHY JOIN US

Join a collaborative accounts payable team supporting a growing portfolio of luxury resorts and hotels.

At our core, we believe Accounts Payable is more than processing invoices. We serve as trusted business partners to our hotels and vendors by delivering responsive service, accurate financial processing, and timely resolution of issues.

Our team values ownership, accountability, teamwork, and continuous improvement. We take pride in building strong relationships, supporting operational success, and creating a positive experience for our stakeholders.

This position offers the opportunity to make a visible impact, strengthen your accounting expertise, and grow professionally within a dynamic hospitality organization.

The pay scale for the Accounts Payable Specialist is $24.00. The pay scale is the hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position. Please let us know if you have any questions.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.