Accounts Payable Specialist Controller

PorchLight Services; Town of Excelsior (WI); On-site; USD 45,000 - 60,000; Full time

Job summary

PorchLight Services in Excelsior, Wisconsin is seeking an Accounts Payable Specialist responsible for compiling, processing and maintaining accounts payable records. The position reports to the Controller and requires a confident self-starter who can manage responsibilities with minimal supervision after training.

Primary responsibilities include AP processing (about 85%), vendor communications, PO verification, entering invoices in NAV and Sage Fixed Assets, payroll and petty cash entries, and

Qualifications

• 2–3 years of accounts payable experience with some GL exposure.
• Proficiency with electronic accounting software.
• Ability to learn additional accounting systems and software.

Responsibilities

• Process vendor invoices, verify information, and resolve discrepancies.
• Route invoices to managers for review and approval.
• Enter invoices including PO invoices in NAV; monitor fixed assets.
• Respond to vendor inquiries promptly and thoroughly.
• Record ACH/EFT payments and payroll entries in the general ledger.
• Perform month-end tasks and assist with year-end and audits.

Skills

10-key proficiency

Attention to detail

Communication skills

Problem solving

Tools

Microsoft Office

Excel

NAV

Sage Fixed Assets

Job description

Excelsior, United States | Posted on 08/28/2026

TheAccountsPayableSpecialist willberesponsibleforcompiling,processingandmaintainingaccountpayable records. The position will report to the Controller. Candidatemust be a confident self-starterabletomanage theirresponsibilities and taskswith minimalsupervisionfollowingthe initial training period.

Preferredschedule: 2fulldaysduringmonth-end closingweeks with slightly fewer hoursthebalanceofthe month.

PRIMARY RESPONSIBILITIES:

Accountspayableprocessing (~ 85%ofthe role):

• Facilitate entry andpayment of vendor invoices, which may include verification of vendorinformation, reviewing purchase orders, and resolving discrepancies.
• Routevendorinvoicestodepartmentmanagersforreviewand approval.
• Enter invoices,includingpurchaseorderinvoices,andapplicable usetaxinNAVsystem.Monitor invoices for fixed assetpurchases.
• Respondtovendorinquiriesandcommunicationsinatimelyandthorough manner.
• RecordACH/EFTpaymentsofinvoicesingeneralledgerastheyare processed.
• Recordbi-weeklypayrollandoffcyclebonusesentryingeneral ledger.
• Recordspettycashactivityand verifiesdocumentationof usage.
• Otherrelateddutiesas assigned.

Monthend{10%ofthe role):

• Assistswithaccountingrecordsandledgersbyreconcilingmonthly statementsand transactions.
• Updateand entermonthlyfreightaccrual-trackingcontainersandbillingsforfreightcost entry .
• Reconcilebalancesheetaccounts:depositstoCIP,usetax payable.
• Maintainadditions,adjustmentsanddeletionsinSageFixedAssets system.
• Entermonthlydepreciationandamortizationin NAV.

Yearend/annual(<5%ofthe role):

• Provideinternalandexternalauditassistanceas required.
• Assistwithforecastingandbudgeting tasks.

Requirements

Educationand Experience:

• Minimum2-3yearsofexperienceinprocessingaccountspayablewithsomeexposureto GL accounting
• Proficiency inusingelectronicaccountingsoftware required.

RequiredSkills/ Abilities:

• Mustbereliableandextremely trustworthy.
• MustbeproficientinMicrosoftOfficeSuiteorrelated programs.
• Mustbeabletolearnotheraccountingsoftware systems.
• Computerskillsrequiredaswellas10-keyandExcel spreadsheets.
• Musthavestrongattentiontodetail,communicationandproblem-solving skills.

PHYSICALJOB REQUIREMENTS:

• Abilitytoread,understandand communicatein English.
• Abilitytoconcentrateforextendedperiodsof time.