Accounts Payable Specialist Controller

PorchLight Services; Excelsior (MN); On-site; USD 42,000 - 62,000; Full time

Job summary

PorchLight Services in Excelsior, MN seeks an Accounts Payable Specialist to compile, process, and maintain payable records. You will report to the Controller and handle end-to-end AP tasks with minimal supervision after training.

The role emphasizes vendor invoicing, GL exposure, and timely payments, with payroll and month-end responsibilities as part of the mix. Strong accuracy and reliability are essential for success.

Qualifications

• Minimum 2-3 years of experience in processing accounts payable with some exposure to GL accounting.
• Proficiency in using electronic accounting software required.
• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or correlated programs.
• Must be able to learn other accounting software systems.
• Computerskillsrequired as well as 10-key and Excel spreadsheets.
• Must have strong attention to detail, communication and problem-solving skills.

Responsibilities

• Facilitate entry and payment of vendor invoices, including verification of vendor information, reviewing purchase orders, and resolving discrepancies.
• Route vendor invoices to department managers for review and approval.
• Enter invoices, including purchase order invoices, and applicable use tax in NAV system. Monitor invoices for fixed asset purchases.
• Respond to vendor inquiries and communications in a timely and thorough manner.
• Record ACH/EFT payments of invoices in general ledger as they are processed.
• Record bi-weekly payroll and on-cycle bonuses entry in general ledger.
• Record petty cash activity and verify documentation of usage.
• Other related duties as assigned.

Skills

Reliability

Attention to detail

Communication skills

Problem-solving

Tools

Microsoft Office Suite

Excel

10-key

Accounting software exposure

Job description

Excelsior, United States | Posted on 08/28/2026

TheAccountsPayableSpecialist willberesponsibleforcompiling,processingandmaintainingaccountpayable records. The position will report to the Controller. Candidatemust be a confident self-starterabletomanage theirresponsibilities and taskswith minimalsupervisionfollowingthe initial training period.

Preferredschedule: 2fulldaysduringmonth-end closingweeks with slightly fewer hoursthebalanceofthe month.

PRIMARY RESPONSIBILITIES:

Accountspayableprocessing (~ 85%ofthe role):

• Facilitate entry andpayment of vendor invoices, which may include verification of vendorinformation, reviewing purchase orders, and resolving discrepancies.
• Routevendorinvoicestodepartmentmanagersforreviewand approval.
• Enter invoices,includingpurchaseorderinvoices,andapplicable usetaxinNAVsystem.Monitor invoices for fixed assetpurchases.
• Respondtovendorinquiriesandcommunicationsinatimelyandthorough manner.
• RecordACH/EFTpaymentsofinvoicesingeneralledgerastheyare processed.
• Recordbi-weeklypayrollandoffcyclebonusesentryingeneral ledger.
• Recordspettycashactivityand verifiesdocumentationof usage.
• Otherrelateddutiesas assigned.

Monthend{10%ofthe role):

• Assistswithaccountingrecordsandledgersbyreconcilingmonthly statementsand transactions.
• Updateand entermonthlyfreightaccrual-trackingcontainersandbillingsforfreightcost entry .
• Reconcilebalancesheetaccounts:depositstoCIP,usetax payable.
• Maintainadditions,adjustmentsanddeletionsinSageFixedAssets system.
• Entermonthlydepreciationandamortizationin NAV.

Yearend/annual(<5%ofthe role):

• Provideinternalandexternalauditassistanceas required.
• Assistwithforecastingandbudgeting tasks.

Requirements

Educationand Experience:

• Minimum2-3yearsofexperienceinprocessingaccountspayablewithsomeexposureto GL accounting
• Proficiency inusingelectronicaccountingsoftware required.

RequiredSkills/ Abilities:

• Mustbereliableandextremely trustworthy.
• MustbeproficientinMicrosoftOfficeSuiteorrelated programs.
• Mustbeabletolearnotheraccountingsoftware systems.
• Computerskillsrequiredaswellas10-keyandExcel spreadsheets.
• Musthavestrongattentiontodetail,communicationandproblem-solving skills.

PHYSICALJOB REQUIREMENTS:

• Abilitytoread,understandand communicatein English.
• Abilitytoconcentrateforextendedperiodsof time.