Accounts Payable Specialist (Casual Call, Day Shift, Temporary)

Bozeman Health; Bozeman (MT); On-site; USD 28,000 - 39,000; Full time

Job summary

Bozeman Health in Bozeman, MT is seeking a temporary Accounts Payable Clerk to process invoices for the Bozeman Health system and affiliated entities. This role supports timely coding, payment processing, and vendor reconciliation within our Finance team, with emphasis on accuracy and compliance.

Responsibilities include PO matching, batching MM-AP, preparing checks, scanning invoices, and maintaining documentation, while contributing to a culture of excellence.

Qualifications

• Associate degree in Accounting or equivalent combinations considered.
• Two years of computer experience including data entry, ten-key, and working with databases and spreadsheets.

Responsibilities

• Receive and distribute invoices for approval and coding.
• Match POs, packing slips and receiving documents to invoices with Materials Management.
• Key AP batches and process MM-AP batches.
• Prepare and mail checks for payment.
• Scan invoices and attachments into the document imaging system.
• Reconcile vendor statements and coordinate with vendors on balances.

Skills

Data entry

Ten-key

Databases

Spreadsheets

Report preparation

Documentation

Education

Associate degree in Accounting

Tools

Document imaging system

Job description

This is a temporary position.

Working at Bozeman Health is more than just a job--it's a commitment to caring for the communities of Southwest Montana by being their partner in health and wellness, compassionately delivering the best care for each person, every time. In every role, our employees are inspired by their ability to care for our community and our Culture of Excellence guides each employee to be a high performer, engage in transparent and timely communication, demonstrate dynamic learning and teaching, excel through change, express gratitude and experience joy.

Summary

Process Accounts Payable for the Bozeman Health system and affiliated entities as assigned.

Required

Minimum Qualifications

• Associate degree in Accounting; equivalent combinations of education and experience will be considered.
• Two (2) years of computer experience including data entry / ten key, working with databases and spreadsheets, preparing reports, and/or maintaining documentation.

Preferred

• Three (3) years of accounts payable experience

Essential Job Functions

In addition to the essential functions of the job listed below, employees must maintain timely completion of all required education, trainings, and certifications as assigned and in accordance with Bozeman Health policies, department-specific requirements, applicable certification program and registry requirements, and other applicable regulatory requirements.

• Receive and distribute invoices for appropriate approval and coding.
• Match POs, packing slips and receiving documents to invoices as applicable, working with the Materials Management team as necessary.
• Key AP batches and process MM-AP batches while safeguarding from any duplication and overpayments.
• Prepare and mail checks for payment.
• Scan invoices and support into document imaging system.
• Reconcile vendor statements and collaborate with vendors to verify appropriate billing/payments with regard to balances past due or balances forward.
• Other related duties and responsibilities as assigned.

Knowledge, Skills And Abilities

• Demonstrates sound judgment, patience, and maintains a professional demeanor at all times
• Exercises tact, discretion, sensitivity, and maintains confidentiality
• Performs essential job functions successfully in a busy and stressful environment
• Learns current and new computer applications and office equipment utilized at Bozeman Health
• Strong interpersonal, verbal, and written communication skills
• Analyzes, organizes, and prioritizes work while meeting multiple deadlines
• Demonstrate the Bozeman Health SPIRIT values of: Service, People, Integrity, Respect, Improvement, and Teamwork.

Schedule Requirements

• This role requires regular and sustained attendance.
• The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shifts.
• On-call work may be required to respond promptly to organizational, patient, or employee needs.

Physical Requirements

Lifting (Rarely - 30 pounds): Exerting force occasionally and/or using a negligible amount of force to lift, carry, push, pull, or otherwise move objects or people.

Sitting (Continuously): Maintaining a sitting posture for extended periods may include adjusting body position to prevent discomfort or strain.

Standing (Occasionally): Maintaining a standing posture for extended periods may include adjusting body position to prevent discomfort or strain.

Walking (Occasionally): Walking and moving around within the work area requires good balance and coordination.

Climbing (Rarely): Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like using feet and legs; may also use hands and arms.

Twisting/Bending/Stooping (Occasionally): Twisting, bending, and stooping require flexibility and a wide range of motion in the spine and joints.

Reaching Above Shoulder Level (Occasionally): Lifting, carrying, pushing, or pulling objects as necessary above the shoulder, requiring strength and stability.

Pushing/Pulling (Occasionally): Using the upper extremities to press or exert force against something with steady force to thrust forward, downward, or outward.

Fine-Finger Movements (Continuously): Picking, pinching, typing, or otherwise working primarily with fingers rather than using the whole hand as in handling.

Vision (Continuously): Close visual acuity to prepare and analyze data and figures and to read computer screens, printed materials, and handwritten materials.

Cognitive Skills (Continuously): Learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions in the context of a workflow.

Exposures (Rarely): Bloodborne pathogens, such as blood, bodily fluids, or tissues. Radiation in settings where medical imaging procedures are performed. Various chemicals and medications are used in healthcare settings. Job tasks may involve handling cleaning products, disinfectants, and other substances. Infectious diseases due to contact with patients in areas that may have contagious illnesses.

• Frequency Key: Continuously (100% - 67% of the time), Repeatedly (66% - 33% of the time), Occasionally (32% - 4% of the time), Rarely (3% - 1% of the time), Never (0%).

The above statements are intended to describe the general nature and level of work being performed by people assigned to the job classification. They are not to be construed as a contract of any type nor an exhaustive list of all job duties performed by individuals so classified.