Accounts Payable Specialist - AI & Automation

M&M-Manufacturin; Fort Worth (TX); On-site; USD 28,000 - 40,000; Full time

Job summary

Marmon Holdings seeks an Accounts Payable Associate to support daily AP operations, including invoice processing, three-way matching, and payments across plants. You will maintain vendor records, reconcile GRNI, and assist with month-end close and audits.

This role emphasizes collaboration with purchasing, receiving, and approvers, and requires 2+ years of AP or accounting experience, plus strong Excel and AI tool familiarity.

Qualifications

• High school diploma or equivalent.
• 2+ years of AP or general accounting experience.
• Experience with an ERP or accounting system (e.g., QAD, SAP, or Oracle).
• Working knowledge of three-way match and PO-based purchasing.
• Proficiency in Excel (lookups, pivot tables, formulas) and Outlook.
• Familiarity with AI tools (e.g., ChatGPT, Claude, Copilot) and willingness to use them in daily work.
• Strong attention to detail and accuracy with high transaction volumes.
• Clear, professional written and verbal communication.

Responsibilities

• Process three-way match of POs, receipts, and invoices; resolve discrepancies.
• Process non-PO invoices, verify GL/cost center coding, route for approval in Nimbello.
• Enter and post invoices and credit memos in QAD.
• Identify and prevent duplicate invoices and payments.
• Process freight, utility, raw material, and MRO invoices across plants.
• Reconcile GRNI balances and vendor statements; resolve past-due items.
• Support month-end close, including AP accruals and aging reports.
• Respond to vendor inquiries and assist with holds and exceptions.
• Assist with ACH, check, and wire payments; maintain vendor master records (W-9s, banking changes).
• Support 1099 reporting, tax reviews, and audits.
• Adopt company-approved AI tools to aid research, invoice review, and reporting.

Skills

Accuracy

Problem solving

Ownership

Organization

Adaptability

Discretion

Job Knowledge

Quality of Work

Reliability

Communication Skills

Initiative and Decision Making

Collaboration and Teamwork

Technical Knowledge

Systems Proficiency

Education

High school diploma or equivalent

Associate's or bachelor's degree (preferred)

Tools

QAD

SAP

Oracle

Nimbello

Coupa

Tipalti

Bill.com

Stampli

Excel

Outlook

Job description

Marmon Holdings seeks an Accounts Payable Associate to support daily AP operations, including invoice processing, three-way matching, and payments across plants. You will maintain vendor records, reconcile GRNI, and assist with month-end close and audits.

This role emphasizes collaboration with purchasing, receiving, and approvers, and requires 2+ years of AP or accounting experience, plus strong Excel and AI tool familiarity.