Accounts Payable Specialist — Accurate, Timely Payments

DHRM; Lexington (VA); On-site; USD 46,000 - 55,000; Full time

Job summary

Virginia Military Institute is hiring an Accounts Payable Specialist for the Procurement/Accounts Payable Department. The role handles state-related payments, provides backup for local fund expenditures, and processes travel reimbursements.

It requires solid accounting knowledge, accuracy, and strong communication with departments and vendors. The position emphasizes timely voucher processing, adherence to approvals, and maintaining vendor records and 1099 reporting.

Qualifications

• Knowledge of basic accounting principles and processes.
• Strong general math skills.
• Strong interpersonal, customer service, and communication skills.
• Proficiency with MS Outlook, Word and Excel.

Responsibilities

• Process state-related payments and reimbursements.
• Ensure proper supporting documentation and required approvals.
• Verify disbursement requests with correct expenditure codes and documentation.
• Process vouchers promptly to meet payment deadlines.
• Research and respond to questions from departments and vendors about invoice status.
• Assist with processing local fund and travel vouchers as needed.
• Ensure 1099 reportable payments are recorded correctly.
• Enter vendors into Colleague and obtain W-9 forms.

Skills

Accounting basics

Math skills

Communication skills

MS Outlook

MS Excel

Job description

Virginia Military Institute is hiring an Accounts Payable Specialist for the Procurement/Accounts Payable Department. The role handles state-related payments, provides backup for local fund expenditures, and processes travel reimbursements.

It requires solid accounting knowledge, accuracy, and strong communication with departments and vendors. The position emphasizes timely voucher processing, adherence to approvals, and maintaining vendor records and 1099 reporting.