Accounts Payable Specialist: Accurate & Detail-Driven

Circle the City; Phoenix (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

Circle the City in Phoenix, AZ seeks a detail-oriented AP/AR Administrator to manage vendor invoices, reimbursements, and expense reports. You will code to GL accounts, ensure tax exemptions, and maintain accurate cash receipt records, collaborating with staff across departments.

The role emphasizes accuracy, timely processing, and strong Excel skills, with responsibility for AP workflow, vendor onboarding, and annual 1099 preparation. Prior Sage Intacct or Tipalti experience is a plus.

Qualifications

• Associate’s degree in accounting or related field required or substituted with experience.
• 2+ years’ experience in accounts payable or combined AP/general accounting.
• Strong understanding of AP cycle, three-way match, and internal controls.
• Proficiency with Microsoft Excel and basic databases/spreadsheets.

Responsibilities

• Process a high volume of vendor invoices, reimbursement requests and expense reports with accurate GL coding.
• Review invoices for accuracy and tax exemption compliance; provide exemption certificates as needed.
• Maintain AP schedule for month-end accrual and reporting.
• Manage invoice approvals to keep payments moving and avoid late fees.
• Prepare weekly AP check runs and handle vendor credits and payment exceptions.
• Reconcile AP subledger and credit card payables monthly.
• Onboard new vendors, collect W-9s, and manage 1099 eligibility; prepare/file 1099s.
• Assist with year-end tasks and grant expenditures tracking.
• Maintain confidentiality of financial information.

Skills

AP cycle knowledge

Attention to detail

Organizational skills

Communication skills

Education

Associate’s degree in accounting

Tools

Sage Intacct

Tipalti

Microsoft Excel

Job description

Circle the City in Phoenix, AZ seeks a detail-oriented AP/AR Administrator to manage vendor invoices, reimbursements, and expense reports. You will code to GL accounts, ensure tax exemptions, and maintain accurate cash receipt records, collaborating with staff across departments.

The role emphasizes accuracy, timely processing, and strong Excel skills, with responsibility for AP workflow, vendor onboarding, and annual 1099 preparation. Prior Sage Intacct or Tipalti experience is a plus.