Accounts Payable Specialist 3Month Contract TemptoHire

Nashville Dental, Inc.; Nashville (TN); On-site; USD 28,000 - 41,000; Part time

Job summary

Nashville Dental, Inc. seeks an experienced Accounts Payable Specialist for a 3-month contract in Madison, TN (on-site).

The role covers full-cycle AP, vendor relations, freight invoicing, and 3-way matching to ensure accurate payments and timely processing. Ideal candidates have 3+ years in AP, proficiency with Epicor Prophet 21 or similar ERP, strong Excel skills, and the ability to work independently in an on-site office setting.

Qualifications

• 3+ years of dedicated, full-cycle Accounts Payable experience (distribution, healthcare, or wholesale supply chain preferred).
• Experience with ERP systems such as Epicor Prophet 21 or similar distribution/inventory ERP is strongly preferred.
• Proficiency in Excel and timekeeping/payroll systems like Paylocity.

Responsibilities

• Process high-volume PO and non-PO invoices and vendor bills in a timely manner.
• Perform 3-way matching (PO, receiving, invoice) and resolve discrepancies.
• Manage freight invoicing across multiple carriers and foreign currency transactions.
• Execute bi-weekly check runs, coordinate wire/ACH payments, and handle vendor credit apps.
• Reconcile complex vendor statements and set up new vendors.

Skills

Attention to detail

Independent worker

Time management

Tools

Epicor Prophet 21

NetSuite

SAP

Infor

Excel

Paylocity

Job description

Job Description

Job Description

** Job Title:** Accounts Payable Specialist (3-Month Contract / Temp-to-Hire)

** Location:** Madison, TN (On-site)

** Employment Type:** Temporary / Contract (3 Months with Possibility of Extension)

** Schedule:** Monday – Friday, 7:30 AM – 4:30 PM (40 hours/week)

** About Us**

Serving the dental community since 1905, Nashville Dental, Inc. (NDI) is a premier regional distributor dedicated to providing exceptional service, quality products, and seamless operational support. We are seeking an experienced Accounts Payable Specialist to join our team for a 3-month contract role, with potential for extension based on business needs and performance.

** Job Summary**

The Accounts Payable Specialist will manage full-cycle AP operations, complex vendor reconciliations, freight billing, and twice-weekly check runs. This role requires a detail-oriented professional with strong 3-way matching skills who can step in, navigate distribution accounting workflows, and maintain exceptional vendor relationships.

** Key Responsibilities**

• _ High-Volume Invoice Processing:_ Manage the centralized AP inbox; process daily purchase order (PO) invoices, non-PO invoices, and non-inventory operational billing (facility rent, utilities, telecom, maintenance).
• _ 3-Way Matching & Discrepancy Resolution_: Perform 3-way matching (PO vs. receiving vs. invoice). Collaborate with Shipping, Receiving, and Service teams to resolve pricing, count, or documentation issues.
• _ Freight & Specialty Vendor Invoicing_: Manage freight invoice processing across multiple logistics carriers (e.g., ABF, Old Dominion, Estes, South Eastern Freight). Process specialized and foreign currency vendor transactions.
• _ Payment Administration_ : Execute twice-weekly check runs (Mondays and Thursdays), coordinate wire and ACH payments, process BD checks, and manage vendor credit applications.
• _ Vendor & Statement Reconciliation_: Review and reconcile complex, multi-page vendor statements. Set up new vendors, collect W-9 forms, and handle tax-exempt certificate requests.
• _ Expense Reports & Compliance_: Review employee expense reports for policy adherence and assist with annual file maintenance and record retention.

** Qualifications**

• _ Experience_ : 3+ years of dedicated, full-cycle Accounts Payable experience (distribution, healthcare, or wholesale supply chain environment preferred).
• _ Software Expertise_ : Experience using Epicor Prophet 21 (P21) or a similar distribution/inventory ERP (e.g., NetSuite, SAP, Infor) is strongly preferred. Proficiency in Excel (multi-page reconciliations, spreadsheet processing) and timekeeping systems like Paylocity.
• _ Core Skills_ : Heavy experience in high-volume 3-way matching, freight carrier invoice resolution, and vendor statement reconciliations.
• _ Work Ethic_ : Strong attention to detail, proactive problem-solving ability, and capability to work independently in an on-site office setting.

Company Description

Nashville Dental, Inc. is a family-owned company with a long history of supporting independent dental practices across the Southeast. While our roots go back more than a century, our focus is firmly on the future — combining trusted relationships, modern solutions, and a people-first mindset.

At Nashville Dental, Inc., we believe our success comes from our employees. We value collaboration, accountability, and respect, and we take pride in building long-term relationships — with our customers and with one another. Every role here plays an important part in helping dental practices deliver quality care to their patients, and we approach our work with integrity, teamwork, and a shared commitment to doing things the right way.

Company Description

Nashville Dental, Inc. is a family-owned company with a long history of supporting independent dental practices across the Southeast. While our roots go back more than a century, our focus is firmly on the future — combining trusted relationships, modern solutions, and a people-first mindset. At Nashville Dental, Inc., we believe our success comes from our employees. We value collaboration, accountability, and respect, and we take pride in building long-term relationships — with our customers and with one another. Every role here plays an important part in helping dental practices deliver quality care to their patients, and we approach our work with integrity, teamwork, and a shared commitment to doing things the right way.