Accounts Payable Specialist

Specialty1 Partners; Houston (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Specialty1 Partners in Houston, Texas is seeking an Accounts Payable Specialist to manage timely vendor payments and ensure regulatory compliance. The role involves entering and reviewing invoices, executing payment runs, and reconciling vendor statements.

The ideal candidate will have a high school diploma (Bachelor’s preferred) and at least 2 years of accounts payable experience, ideally within a healthcare setting. Strong proficiency in accounting software like NetSuite or QuickBooks is essential.

Qualifications

• Minimum 2 years of experience in accounts payable.
• Experience in a healthcare or multi-entity environment is preferred.
• Understanding of basic accounting principles and GAAP.
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Review, code, and enter vendor invoices within 72 hours.
• Execute weekly payment runs via various methods.
• Reconcile vendor statements and resolve discrepancies.
• Provide documentation for internal and external audits.

Skills

Attention to detail

Proficiency in accounting systems

Strong organizational skills

Effective communication

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree in Accounting, Business, or Finance

Tools

NetSuite

QuickBooks

SAP

Microsoft Excel

Bill.com

MineralTree

Stampli

Job description

Key Responsibilities

• Accurately and efficiently review, code, and enter vendor invoices into the accounting system within 72 hours of receipt including patient refunds and petty cash.
• Ensure proper authorization and supporting documentation are in place for all payments.
• Weekly record all cash auto‑debit disbursements.
• Execute weekly payment runs via ACH, checks, credit cards, or virtual payments.
• Reconcile vendor statements and proactively resolve any payment discrepancies or issues.
• Maintain organized vendor files and W‑9 documentation.
• Support 1099 preparation and year‑end closing procedures.
• Provide necessary documentation to support internal and external audit requests.
• Coordinate with the procurement department to validate purchase orders (POs) and contract terms.
• Adhere to internal controls and corporate accounting policies.
• Communicate with vendors and operations to address payment status inquiries, resolve billing discrepancies, and request missing invoices.

Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business, or Finance preferred.
• Minimum 2 years of experience in accounts payable, preferably in a healthcare or multi‑entity environment.
• Proficiency in accounting systems (e.g., NetSuite, QuickBooks, Sage Intacct, SAP) and Microsoft Excel.
• Experience working with AP automation tools (e.g., Bill.com, MineralTree, Stampli) is a plus.
• Understanding of basic accounting principles and GAAP.
• High attention to detail, accuracy, and data integrity.
• Strong organizational and communication skills.
• Ability to manage multiple priorities in a deadline‑driven environment.

Why This Role Exists

As Dental Support Organizations (DSOs) scale across multi‑site, multi‑state operations, maintaining efficient and accurate financial processes is essential. The Accounts Payable Specialist role exists to ensure timely and compliant processing of vendor payments, contributing to strong financial operations, vendor relationships, and overall organizational credibility. This role helps ensure financial controls and regulatory compliance are upheld across all supported practices.

Specialty1 Partners and its affiliates are equal‑opportunity employers. All suitably qualified applicants will receive consideration for employment based on objective criteria and without regard to race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with applicable laws.