Accounts Payable Specialist 2

Metropolitan Government of Nashville & Davidson County; Nashville (TN); On-site; USD 42,000 - 65,000; Full time

Job summary

The Metropolitan Government of Nashville & Davidson County is seeking an Accounts Payable Specialist 2 for The Fairgrounds Nashville department. The specialist will act as the Buyer in procurement and manage full-cycle accounts payable from end-to-end.

Responsibilities include PO management, requisitions, invoice processing, and cross-department coordination to resolve issues and ensure policy compliance.

Qualifications

• Associate’s or Bachelor’s Degree in Accounting or related field.
• 2 years experience in the fiscal/accounting field.
• Valid Driver's License.

Responsibilities

• Create, track, and maintain departmental purchase orders.
• Requisition goods and services as needed.
• Process accounts payable transactions and verify records.
• Enter and review invoices and related accounting strings.
• Resolve issues with departments, vendors, and AP systems.
• Maintain confidentiality of sensitive data.

Skills

Accounts payable

Excel

Word

Outlook

Communication

Vendor management

Education

Accounting degree

Tools

Excel

Word

Outlook

Job description

The Accounts Payable Specialist 2 is a Non-Civil Service position for The Fairgrounds Nashville department. The specialist will serve as the Buyer in the procurement process, while also managing the full-cycle accounts payable process and outgoing funds from end-to-end.

Performs related duties as required.

• Creates, tracks, and maintains departmental purchase orders.
• Requisitions goods and services for the department as needed.
• Performs a variety of accounts payable transactions, including preparing, maintaining, and verifying accounts payable records.
• Maintains accurate records for requisitions, receipts, purchase orders, and other documentation.
• Receives and vouchers invoices.
• Reconciles accounts and prepare journal entries.
• Enters and reviews invoices and the related accounting string information.
• Resolves or clarifies procedural process problems and/or vendor discrepancies from information submitted by departments or vendors.
• Identifies and resolves issues among Accounting, Accounts Payable, Purchasing, and other Metro departments and suppliers.
• Works with outside vendors to facilitate use of Metro Accounts Payable systems.
• Provides guidance to Metro suppliers regarding the payment inquiry process. Reviews vendor documents to ensure compliance with department policies.
• Assists vendors with registering as a Metro vendor.
• Prepares logs and reports as needed for analytics and data management.
• Assists employees with accounts payable and travel authorization policies and procedures.
• May assist with preparation of payroll.
• May assist in making bank deposits.
• Maintains confidentiality of all sensitive data pertaining to vendors and employees.
• Works on special projects as needed.
• Attends meetings and workshops as needed.

EDUCATION AND EXPERIENCE

Associate’s or Bachelor’s Degree in Accounting or related field from an accredited college or universityand (2) years experience in the fiscal/accounting filed

License Required:

a Valid Driver's License

Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

• Experience in fundamental governmental accounting principles and practices
• Experience in fundamental accounts payable compliance
• Ability to communicate effectively, both orally and in writing
• Proficient in Excel, Word, and Outlook

We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.

Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.

Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.