Accounts Payable Specialist (100% Remote)

US Foods; Tempe (AZ); Remote; USD 25,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Paid time off

Short-term and long-term disability

Employee stock purchase plan

Life insurance

Job summary

US Foods is seeking an Accounts Payable Specialist to ensure accurate and timely processing of invoices, manage vendor inquiries, and support reconciliations from a fully remote home office.

You will work with ERP systems and OCR-enabled tools, use Excel for data analysis, and collaborate with markets and departments to uphold audit compliance and payment accuracy. Competitive benefits and a flexible schedule offered.

Qualifications

• At least 1 year of experience in accounts payable or related financial operations.
• Proficient in Microsoft Excel for data management and analysis.
• Experience with OCR and ERP systems to process invoices and reconciliations.

Responsibilities

• Process invoices and payments accurately and on time.
• Handle high-priority requests and mass invoice uploads into ERP.
• Oversee vendor reconciliations, audits, and case research.
• Manage shared inboxes and assist MSP partners as needed.
• Perform check reconciliations, voids, and look for fraudulent activity.

Skills

Accounts payable

Excel

OCR

ERP systems

Attention to detail

Multitasking

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

OCR technologies

ERP systems

Job description

ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITEJoin Our Community of Food People!The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of invoices and payments, maintaining compliance with established procedures, and supporting various accounts payable functions. This role involves handling high-priority confidential items, managing shared inboxes, and assisting with vendor reconciliations and audits.This position has been segmented \"Remote Anywhere\" meaning the work is completed 100% remote anywhere in the U.S. except Hawaii or United States Territories.ScheduleMon - Fri8 hour day with start time flexible between 7 am - 8 am AZ timeESSENTIAL DUTIES AND RESPONSIBILITIESFollow Standard Operating Procedures (SOP): Adhere to established SOPs for accounts payable to ensure audit compliance and continuity.Invoice Processing: Handle high-priority requests, mass upload of invoices into ERP, summary billing, consolidated vendor invoices, and PO-based IT invoices.Audit AP Check Vouchers: Oversee the release of checks twice a day to ensure timely payments.Case Research: Manage and resolve vendor dispute cases.Banking Transactions: Execute check stops and voids as needed; research and resolve possible fraudulent activities.Manage Shared Inboxes: Efficiently manage and organize shared inboxes to address inquiries and process invoices.Assist Managed Services business partners: Provide regular support to MSP, assist with the resolution of processing issues, and conduct quality audits as necessary.Vendor Reconciliations: Perform statement reconciliations for critical vendors.Back Up for Lead Tasks: Serve as a backup for some lead tasks to ensure continuity in operations.Other Duties: Perform other duties as assigned by the supervisor.SUPERVISION:N/ARELATIONSHIPSInternal: Must maintain professional communication with markets and internal stakeholders; markets, and other departments.External: VendorsWORK ENVIRONMENTRemote: This role is fully remote, and the associate is expected to perform assigned responsibilities from a home-based environment.MINIMUM QUALIFICATIONSOne year of experience in accounts payable or a related financial operations role.Proficient in Microsoft Office Suite, with at least one year of hands-on experience using Excel for data management and analysis.Strong ability to identify and resolve invoice discrepancies with a high level of accuracy and attention to detail. Experienced in working across multiple computer screens and utilizing OCR and ERP systems.EDUCATIONHigh School Diploma or EquivalentCERTIFICATIONS/TRAININGN/ALICENSESN/APREFERRED QUALIFICATIONSGeneral knowledge of accounting practices, preferably in accounts payable.Experience with ERP systems and prior exposure to OCR technologies.This role will also receive : overtime compensationBenefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html.Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local minimum wage thresholds). The expected base rate for this role is between$18 - $28***EOE – Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Age/Genetic Information/Protected Veteran/Disability Status***