Accounts Payable Specialist 1

Mercyhealth; Janesville, Northern (WI, KY); Hybrid; USD 24,000 - 35,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life & disability insurance

401(k) or equivalent

Paid time off

Tuition reimbursement

On‑Demand Pay

Job summary

Mercyhealth is seeking an Accounts Payable Specialist in Janesville, WI, to manage invoice processing, mail distribution, and vendor communications. The role handles PO matching, ACH payments, and requires accurate documentation aligned with accounting procedures.

Qualified candidates will have a high school diploma, with accounting coursework or AP experience preferred. Proficiency in MS Office, 10-key, and AP databases is desirable, along with strong attention to detail and deadlines.

Qualifications

• High school diploma or equivalent required.
• College courses in accounting or 2 years Accounts Payable experience preferred.

Responsibilities

• Review invoices for appropriate documentation and approval before payment.
• Sort and distribute incoming mail from PO Box and shared email.
• Process PO matching invoices up to 100+ line items and attachments.
• Prioritize invoices based on cash discount potential and payment terms.
• Process check requests and business expense reimbursements.
• Scan invoices into batches for uploading into AP Portal or Payables system.
• Process complex invoices using spreadsheets or AP card programs.
• Process ACH payments to vendors using Monarch models.
• Respond to vendor inquiries and maintain vendor data in the database.
• Research discrepancies and coordinate with managers/directors for approvals.
• File and retrieve invoices; maintain thorough and accurate documentation.
• Process and disburse checks weekly and provide cash flow projections to Cash Coordinator.

Skills

MS Office

10-key by touch

Scanning experience

Education

High School Diploma or Equivalent

College courses in accounting

Tools

Automated AP database experience

Job description

## Accounts Payable Specialist 1Apply: MercyCare Building - Janesville, WI: Full time: Posted Today: 2026-03451**ESSENTIAL DUTIES AND RESPONSIBILITIES*** Reviews all invoices for appropriate documentation and approval prior to payment.* Sorts and distributes incoming mail from the PO Box and shared email account.* Processes PO matching invoices of up to 100 plus line items and attachments.* Prioritizes invoices according to cash discount potential and payment terms.* Processes check requests and business expense reimbursements.* Scans invoices into batches for uploading into the AP Portal or into the Payables system.* Processes complex invoices such as through spreadsheets or AP card programs.* Processes Automated Clearinghouse (ACH) payments to vendors using Monarch models.* Responds to all vendor inquiries and maintains vendor information in the database for accuracy.* Researches and corrects discrepancies and works closely with approving managers, directors or VPs for needed approvals or documentation.* Files and/or retrieves invoices responding to requests from departments as needed.* Maintains files and documentation thoroughly and accurately in accordance with policies and accepted accounting practices.* Processes and disburses checks on a weekly cycle providing timely projections to the Cash Coordinator for cash flow as appropriate.**EDUCATION AND/OR EXPERIENCE** High school diploma or equivalent required. College courses in accounting or 2 years of Accounts Payable or business office experience preferred.**CERTIFICATION/LICENSURE**N/A**OTHER SKILLS AND ABILITIES**Intermediate skills in MS Office. 10-key by touch. Automated AP database experience. Scanning experience preferred.**LEVEL OF SUPERVISION** Some independent judgment is required, but alternatives are limited by standard practices or procedures.**SUPERVISES**There are no supervision duties.**PAY RANGE:**$17.57 - $25.48Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.Mercyhealth offers competitive pay and a comprehensive benefits package including:* Medical, Dental, Vision* Life & Disability Insurance* FSA/HSA Options* Generous, accruing paid time off* Paid Parental and caregiver leave* Career advancement and educational opportunities* Tuition and certification reimbursement* Certification Reimbursement* Well-being Programs* Employee Discounts* On-Demand Pay* Financial Education* Annual recognition/awards events* Partner appreciation days* Family entertainment/attractions discount* Community service/improvement opportunities