Accounts Payable Specialist 1

Mercy Health Corporation; Janesville (WI); On-site; USD 24,000 - 35,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life & Disability Insurance

FSA/HSA Options

Paid time off

Parental and caregiver leave

Tuition reimbursement

Well-being Programs

On-Demand Pay

Annual recognition events

Job summary

Mercyhealth is seeking an Accounts Payable Clerk to review invoices, ensure proper documentation, and process payments in a timely manner. The role handles PO matching, ACH payments, and vendor inquiries while maintaining accurate records.

The position requires a high school diploma, with college accounting courses or 2 years AP experience preferred, plus intermediate MS Office and 10-key by touch. Mercyhealth offers a comprehensive benefits package within a large health system.

Qualifications

• High school diploma or equivalent required.
• College courses in accounting or 2 years of Accounts Payable or business office experience preferred.

Responsibilities

• Reviews all invoices for appropriate documentation and approval prior to payment.
• Sorts and distributes incoming mail from the PO Box and shared email account.
• Processes PO matching invoices of up to 100 plus line items and attachments.
• Prioritizes invoices according to cash discount potential and payment terms.
• Processes check requests and business expense reimbursements.
• Scans invoices into batches for uploading into the AP Portal or into the Payables system.
• Processes complex invoices such as through spreadsheets or AP card programs.
• Processes ACH payments to vendors using Monarch models.
• Responds to vendor inquiries and maintains vendor information in the database.
• Researches and corrects discrepancies and coordinates with approvers for necessary approvals.
• Files and retrieves invoices as needed.
• Maintains files and documentation in accordance with policies.
• Disburses checks on a weekly cycle and provides projections to Cash Coordinator.

Skills

10-key by touch

MS Office

Scanning experience

Education

High school diploma or equivalent

Accounting coursework or 2 years AP experience preferred

Tools

Automated AP database

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Reviews all invoices for appropriate documentation and approval prior to payment.


• Sorts and distributes incoming mail from the PO Box and shared email account.


• Processes PO matching invoices of up to 100 plus line items and attachments.


• Prioritizes invoices according to cash discount potential and payment terms.


• Processes check requests and business expense reimbursements.


• Scans invoices into batches for uploading into the AP Portal or into the Payables system.


• Processes complex invoices such as through spreadsheets or AP card programs.


• Processes Automated Clearinghouse (ACH) payments to vendors using Monarch models.


• Responds to all vendor inquiries and maintains vendor information in the database for accuracy.


• Researches and corrects discrepancies and works closely with approving managers, directors or VPs for needed approvals or documentation.


• Files and/or retrieves invoices responding to requests from departments as needed.


• Maintains files and documentation thoroughly and accurately in accordance with policies and accepted accounting practices.


• Processes and disburses checks on a weekly cycle providing timely projections to the Cash Coordinator for cash flow as appropriate.

EDUCATION AND/OR EXPERIENCE

High school diploma or equivalent required. College courses in accounting or 2 years of Accounts Payable or business office experience preferred.

CERTIFICATION/LICENSURE

N/A

OTHER SKILLS AND ABILITIES

Intermediate skills in MS Office. 10-key by touch. Automated AP database experience. Scanning experience preferred.

LEVEL OF SUPERVISION

Some independent judgment is required, but alternatives are limited by standard practices or procedures.

SUPERVISES

There are no supervision duties.

PAY RANGE:

$17.57 - $25.48

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

Mercyhealth offers competitive pay and a comprehensive benefits package including:

• Medical, Dental, Vision


• Life & Disability Insurance


• FSA/HSA Options


• Generous, accruing paid time off


• Paid Parental and caregiver leave


• Career advancement and educational opportunities


• Tuition and certification reimbursement


• Certification Reimbursement


• Well-being Programs


• Employee Discounts


• On-Demand Pay


• Financial Education


• Annual recognition/awards events


• Partner appreciation days
  
• Family entertainment/attractions discount


• Community service/improvement opportunities

At Mercyhealth, we don't simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.

Mercyhealth has been nationally recognized for our commitment to our people and culture, including:

• #1 in the nation on AARP's Best Employers for Workers Over 50


• One of Working Mother magazine's 100 Best Companies for Working Mothers


• A Top 50 Company and Top 10 Nonprofit for Executive Women