Accounts Payable Specialist 1

Mercy-Health-System-Corporation; Janesville (WI); On-site; USD 23,000 - 34,000; Full time

Job summary

Mercyhealth in Janesville, WI is seeking a detail‑oriented Accounts Payable Clerk to support our finance team. You will review invoices, ensure proper documentation, process payments, and maintain vendor records to support accurate cash flow.

The ideal candidate has a high school diploma, college accounting coursework or 2+ years AP experience, proficiency with MS Office, 10-key by touch, and experience with AP databases and scanning. This position offers competitive pay and benefits.

Qualifications

• High school diploma or equivalent required.
• College courses in accounting or 2 years of Accounts Payable or business office experience preferred.
• Proficiency in MS Office and 10-key by touch.
• Automated AP database experience; scanning experience preferred.

Responsibilities

• Reviews all invoices for appropriate documentation and approval prior to payment.
• Sorts and distributes incoming mail from the PO Box and shared email account.
• Processes PO matching invoices of up to 100+ line items and attachments.
• Responds to vendor inquiries and maintains vendor information in the database for accuracy.
• Processes ACH payments to vendors and disburses checks on a weekly cycle.

Skills

10‑key by touch

MS Office

Automated AP database

Scanning experience

Education

High school diploma or equivalent

Accounting coursework or 2+ years AP experience

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIESReviews all invoices for appropriate documentation and approval prior to payment.Sorts and distributes incoming mail from the PO Box and shared email account.Processes PO matching invoices of up to 100 plus line items and attachments.Prioritizes invoices according to cash discount potential and payment terms.Processes check requests and business expense reimbursements.Scans invoices into batches for uploading into the AP Portal or into the Payables system.Processes complex invoices such as through spreadsheets or AP card programs.Processes Automated Clearinghouse (ACH) payments to vendors using Monarch models.Responds to all vendor inquiries and maintains vendor information in the database for accuracy.Researches and corrects discrepancies and works closely with approving managers, directors or VPs for needed approvals or documentation.Files and/or retrieves invoices responding to requests from departments as needed.Maintains files and documentation thoroughly and accurately in accordance with policies and accepted accounting practices.Processes and disburses checks on a weekly cycle providing timely projections to the Cash Coordinator for cash flow as appropriate.EDUCATION AND/OR EXPERIENCEHigh school diploma or equivalent required.College courses in accounting or 2 years of Accounts Payable or business office experience preferred.CERTIFICATION/LICENSUREN/AOTHER SKILLS AND ABILITIESIntermediate skills in MS Office. 10-key by touch. Automated AP database experience. Scanning experience preferred.LEVEL OF SUPERVISIONSome independent judgment is required, but alternatives are limited by standard practices or procedures.SUPERVISESThere are no supervision duties.PAY RANGE:$17.57 - $25.48Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.Mercyhealth offers competitive pay and a comprehensive benefits package including:Medical, Dental, VisionLife & Disability InsuranceFSA/HSA OptionsGenerous, accruing paid time offPaid Parental and caregiver leaveCareer advancement and educational opportunitiesTuition and certification reimbursementCertification ReimbursementWell-being ProgramsEmployee DiscountsOn-Demand PayFinancial EducationAnnual recognition/awards eventsPartner appreciation daysFamily entertainment/attractions discountCommunity service/improvement opportunitiesClick here for more details regarding Mercyhealth Careers Benefit Information.At Mercyhealth, we don’t simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.Mercyhealth has been nationally recognized for our commitment to our people and culture, including:#1 in the nation on AARP's Best Employers for Workers Over 50One of Working Mother magazine's 100 Best Companies for Working MothersA Top 50 Company and Top 10 Nonprofit for Executive Women