Accounts Payable Specialist

Paycom - ATS; Woodland (WA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

PTO

Personal leave

Annual bonus program

Wellness program

Paid company holidays

Medical/dental/vision benefits

401K with employer contribution

Life & disability coverage

Employee assistance program

Job summary

LifePort in Woodland, WA is seeking an Accounts Payable Specialist to manage review and entry of invoices, vendor records, and payments within a manufacturing environment. You will ensure invoices are approved, properly documented, and coded to the general ledger, with timely vendor payments.

Key duties include processing AP, reconciling payables, handling 1099s and state tax filings, setting up new vendors, and maintaining accurate files.

Qualifications

• High School Diploma or GED
• Associates degree preferred
• Bachelor's in finance or accounting a plus
• 3+ years of accounts payable experience
• Industry experience preferred

Responsibilities

• Process and review accounts payable invoices
• Ensure invoices have approvals and required documents
• Code to General Ledger and perform monthly reconciliations
• Prepare vendor payments and maintain records
• Set up new vendors and manage vendor records
• Assist with 1099s and state revenue tax filings

Skills

Multitasking

Organization

Teamwork

Communication

Data entry

Education

High School Diploma

Associates degree

Bachelor's in finance or accounting

Tools

MS Office

Excel

Job description

Job Details: Job Location: Woodland , WA 98674, Salary Range: $24.00 - $30.00 Hourly, Located in Woodland, WA, LifePort is the leading manufacturer of medical transportation and interior products as well as ballistic armor protection systems for fixed and rotary wing aircraft. From large multi-aircraft projects to small custom projects, LifePort supplies the industry’s largest aerospace OEMs and end users with the finest aviation solutions today.

Position Overview:

The Accounts Payable Specialist is responsible for the efficient management of the review and entry of all invoices, vendors, and accounts. An accounts payable specialist works with all facets of the accounting system, principally the validation, processing, and filing of invoices. The specialist must make sure that all invoices are accurate and have been properly documented and approved by the authorizing employee prior to making a payment. The specialist also files and maintains files for all invoices, accounts payable payments, and tax information for vendors.

Essential Functions:

It is essential for all employees to adhere to Company policies.

• Preparation and processing of Accounts Payable, including filing
• Review invoices to ensure company approved signers have approved invoices for payment and appropriate documents are present (purchase orders, shipping documents, etc)
• Ensure General Ledger account coding is valid
• Complete monthly reconciliations for payables and open receivers
• Analyze financial data and to prepare accurate reports in a timely fashion.
• Ensure Accounts Payable questions and issues are resolved on a timely basis
• Payable disbursements are timely and accurate
• Vendor statement reconciliations are current (30 days) and accurate
• Set up new vendors
• Process invoices for payment, matching backup to payment stub
• Prepare vendor payments for mailing
• Prepare and file state revenue tax returns
• Track W9 and process year end 1099
• Other assigned projects are managed timely and accurately
• Complete all other duties and projects as assigned

Qualifications: Job Specifications (Knowledge, Skills and Abilities):

• Ability to set priorities, meet deadlines, and multitask
• Excellent organization skills with strong attention to detail
• Excellent teamwork skills and high degree of initiative required
• Excellent communication both written and verbal
• Must be proficient with MS Suite (Word, Excel, Outlook)
• Exceptional computer skills, including accounting systems knowledge of Excel specifically with the use of complex formulas and functions, including VLookup, Pivot Tables, IF and nested IF Statements
• Excellent data entry skills
• Knowledge of basic accounting principles and procedures
• Ability to maintain high level of confidentiality

Education, Certifications and Experience:

• High School Diploma or GED
• Associates degree preferred
• Bachelor’s in finance or accounting a plus
• 3+ years of accounts payable experience
• Industry experience preferred

Physical Demands and Work Environment:

Working conditions are normal for that of a manufacturing/machine shop/office environment.

All employees are expected to adhere to Company safety policies and wear personal protective equipment when exposed to work areas or performing tasks where it is required.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required.

The characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties that may be required for this position. Additional duties are performed by the individuals currently holding this or similar positions and additional duties may be assigned.

Our Competitive Benefits Include:

• PTO – Paid Time off
• Personal leave
• Annual performance bonus program
• Wellness program and onsite gym with free personal training
• Paid company holidays
• Comprehensive medical, dental and vision benefits with HSA and FSA options
• 401K with employer contribution
• Employer paid basic life & disability coverage
• Employee life assistance program
• Additional voluntary benefits include: LegalShield, long term disability, pet insurance, voluntary accident, voluntary hospital Indemnity and voluntary critical illness.

EQUAL OPPORTUNITY EMPLOYER