Accounts Payable Specialist

Truity Partners; Wisconsin; On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Competitive benefits

Professional growth & development

Job summary

Truity Partners is partnering with a client in the Waukesha County area to hire an AP Specialist. The role requires 2+ years in accounts payable, strong attention to detail, and excellent organizational skills.

This onsite position offers a competitive benefits package and opportunities for professional growth and development. The AP Specialist will process high-volume AP transactions, onboard suppliers, code and match invoices to POs, and assist with month-end close.

Qualifications

• 2+ years of Accounts Payable experience
• Strong attention to detail and organizational skills
• Proficient in Excel (aging, reconciliations, reporting)
• Experience with QuickBooks is strongly preferred

Responsibilities

• Support the Accounts Payable team with high-volume processing.
• Onboard suppliers and validate banking details and documentation.
• Code, enter, and match supplier invoices to PO and receiving docs.
• Research and resolve invoice and payment discrepancies.
• Reconcile AP activity and support month-end close and payments.

Skills

Attention to detail

Organizational skills

Time management

Tools

QuickBooks Online

QuickBooks Desktop

Excel

Job description

Our client is an organization in the Waukesha County area that is looking for a AP Specialist. This client is looking for someone with 2+ years of experience, strong attention to detail, and has excellent organizational skills. This company offers a collaborative team, competitive benefits, and professional growth & development. This position is onsite.

The salary for this position is $25 - $30/hr.

The AP Specialist will be responsible for, but not limited to, the following:

RESPONSIBILITIES

• Support the Accounts Payable team with increasing workload and high-volume transaction processing.
• Onboard new suppliers, maintain supplier master data, and validate required documentation, contact information, and banking details.
• Review, code, enter, approve, and match supplier invoices to purchase orders and receiving documentation.
• Research and resolve invoice, pricing, receipt, and payment discrepancies in a timely manner.
• Reconcile AP activity, review aging reports, and trace transactions to support month-end close and payment recommendations.
• Prepare supplier payments, checks, ACH transactions, NACHA files, bank imports/exports, and other electronic payment activity.
• Process travel and credit card expenses, maintain employee access, review expense reports, and assist with AP records, 1099s, and process improvements.

The AP Specialist will possess the following:

EXPERIENCE REQUIRED

• QuickBooks Online and QuickBooks Desktop experience strongly preferred.
• 2+ years of Accounts Payable experience with a strong understanding of the full AP cycle.
• Strong Excel skills, including agings, reconciliations, imports, exports, and reporting.
• Strong analytical, organizational, and problem-solving skills with the ability to prioritize deadlines, take initiative, and work professionally through change.

Equal Opportunity Employer

The compensation philosophy reflects the Company’s reasonable expectation at the time of posting. Actual compensation is influenced by a variety of factors including, but not limited to skills, experience level, and overall qualifications. This role may also be eligible to participate in a discretionary incentive program, subject to the rule governing the program.