Accounts Payable Specialist

SustainableHR PEO & Recruiting; Madison (WI); On-site; USD 24,796 - 35,817; Full time

Job summary

SustainableHR PEO & Recruiting is partnering with a well-established organization in Madison to hire a detail-oriented Accounts Payable Clerk for a long-term temporary assignment. This role focuses on processing vendor invoices, managing payments, posting cash receipts, and supporting audit activities to ensure accurate financial records.

The ideal candidate is organized, dependable, and capable of managing multiple priorities in a collaborative office environment.

Qualifications

• 2 years of Accounts Payable experience or equivalent.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving abilities.
• Professional written and verbal communication.

Responsibilities

• Review, code, and process vendor invoices accurately and efficiently.
• Prepare and process vendor payments, including check and ACH transactions.
• Record and apply cash receipts to the appropriate customer accounts and projects.
• Deposit incoming checks and maintain accurate deposit documentation.
• Research and resolve invoice, payment, and account discrepancies with vendors and internal teams.
• Assist with account reconciliations and cash application adjustments as needed.
• Perform project and financial audits to verify accuracy of accounting records.
• Maintain accurate accounting documentation and ensure policy compliance.
• Support month-end activities and assist with special projects as assigned.
• Continuously develop knowledge of accounting systems, processes, and best practices.

Skills

Accounts Payable

Detail Orientation

Organizational Skills

Time Management

Communication

Tools

Excel

Office 365

Job description

Job Type: Full-Time | Long-Term Assignment

Compensation: Competitive hourly pay based on experience

About the Opportunity

We're partnering with a well-established organization in the Madison area to hire a detail-oriented Accounts Payable Clerk for a long-term temporary assignment. This is an excellent opportunity for an accounting professional who enjoys working in a collaborative office environment, values accuracy, and takes pride in maintaining efficient financial operations.

The ideal candidate is organized, dependable, and able to manage multiple priorities while ensuring accounts payable and cash receipt activities are completed accurately and on time.

Position Overview

The Accounts Payable Clerk plays a key role in supporting the accounting team by processing vendor invoices, managing payments, posting cash receipts, and assisting with financial recordkeeping. This position also contributes to maintaining accurate project financials through audit support and reconciliation activities.

Key Responsibilities

• Review, code, and process vendor invoices accurately and efficiently.
• Prepare and process vendor payments, including check and ACH transactions.
• Record and apply cash receipts to the appropriate customer accounts and projects.
• Deposit incoming checks and maintain accurate deposit documentation.
• Research and resolve invoice, payment, and account discrepancies while responding to vendor and internal inquiries.
• Assist with account reconciliations and cash application adjustments as needed.
• Perform project and financial audits to verify the accuracy and completeness of accounting records.
• Maintain accurate accounting documentation and ensure compliance with company policies and procedures.
• Support month-end accounting activities and assist with special projects as assigned.
• Continuously develop knowledge of accounting systems, processes, and best practices.

Qualifications

Required

• Minimum of 2 years of Accounts Payable experience, or an equivalent combination of education and relevant accounting experience.
• Strong attention to detail with a high level of accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize workload and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving abilities.
• Effective written and verbal communication skills.
• Ability to work both independently and collaboratively within a team.
• Proficiency with Microsoft Office, particularly Excel.

Preferred

• Experience working with general ledger accounting functions.
• Exposure to financial reporting and account reconciliations.
• Experience in professional services, construction, engineering, architecture, or project-based accounting environments is a plus.

What We're Looking For

• Takes ownership of their work and follows through on responsibilities.
• Enjoys working with numbers and maintaining highly accurate financial records.
• Learns new software and processes quickly.
• Communicates professionally with vendors and internal stakeholders.
• Thrives in a collaborative, team-oriented environment while working independently when needed.
• Professional office environment located in Madison, Wisconsin.
• Full-time, long-term temporary assignment with the potential to extend based on business needs.

If you're looking for a stable, long-term accounting opportunity where your attention to detail and organizational skills can make an immediate impact, we'd love to hear from you.