Accounts Payable Specialist

Paylocity; West Palm Beach (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

401(k) Company Match

Paid Time Off

Job summary

Island Hospitality Management in West Palm Beach is seeking an experienced Accounts Payable Specialist to join our dynamic team. This role ensures accurate and timely processing of invoices for multiple branded hotel properties, delivering strong vendor relations and precise data entry.

The ideal candidate will bring proficient data entry into accounting systems, invoice coding, and timely check issuance, with a proactive approach to problem solving and collaboration with the Purchasing

Qualifications

• Strong communication and interpersonal skills.
• Excellent time management and organizational abilities.
• Self-motivated team player with a strong sense of initiative.
• Ability to work independently and collaboratively in a fast-paced environment.
• Effective problem-solving skills with the ability to anticipate and resolve issues.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with JD Edwards accounting software is a plus.

Responsibilities

• Process and manage invoices for multiple hotel properties.
• Accurately enter data into accounting systems.
• Code invoices and verify proper coding for management invoices.
• Resolve vendor inquiries and discrepancies in a timely manner.
• Coordinate with the Purchasing Department to address AP and procurement issues.
• Prepare and mail checks to appropriate vendors.
• Perform additional responsibilities as assigned by the supervisor or management team.

Skills

Communication

Time management

Organization

Initiative

Independent work

Problem solving

Microsoft Office

Tools

JD Edwards

Microsoft Office Suite

Job description

Description

Island Hospitality Management is seeking a detail-oriented and experienced Accounts Payable Specialist to join our dynamic team in West Palm Beach. This role is essential in ensuring accurate and timely processing of invoices for multiple branded hotel properties. The ideal candidate will bring strong organizational skills, a proactive approach to problem-solving, and a commitment to excellence in vendor relations.

This position is based out of our corporate office located at 1475 Centrepark Avenue in West Palm Beach, Florida.

Requirements

Key Responsibilities:

• Process and manage invoices for multiple hotel properties
• Accurately enter data into accounting systems
• Code invoices and verify proper coding for management invoices
• Resolve vendor inquiries and discrepancies in a timely manner
• Coordinate with the Purchasing Department to address AP and procurement issues
• Prepare and mail checks to appropriate vendors
• Perform additional responsibilities as assigned by the supervisor or management team

Qualifications:

• Strong communication and interpersonal skills
• Excellent time management and organizational abilities
• Self-motivated team player with a strong sense of initiative
• Ability to work independently and collaboratively in a fast-paced environment
• Effective problem-solving skills with the ability to anticipate and resolve issues
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with JD Edwards accounting software is a plus

Training & Development:

At Island Hospitality, we are committed to your professional growth. Our structured training and development program offers a clear path for advancement, whether you're building on prior experience or starting a new chapter in hospitality.

Team Member Wellness & Benefits

Comprehensive Benefits Package:

• Medical, Dental, and Vision Insurance
• HSA & FSA Plans (including Dependent Care FSA)
• Identity Theft Protection
• Commuter Benefits (Transit & Parking)
• Pet Insurance
• Paid Sick and Vacation Time
• Family Leave
• PTO and Payroll Incentives for Annual Wellness Exams
• Employee Assistance Program
• Wellness Subscriptions (gym access, financial planning, counseling, legal services)
• 401(k) Retirement Plan with generous company match (100% match up to 3%, plus 50% on the next 2%) — fully vested from the first contribution

Recognition & Rewards:

• Incentive-based bonus program
• Complimentary and discounted hotel stays for employees, friends, and family
• Team Member recognition and bonuses
• Discounted tickets to entertainment and attractions via Tickets at Work
• Career growth opportunities through our in-house training programs
• Employee referral bonus program

Island Hospitality Management is an Equal Opportunity Employer.

We participate in E-Verify where required by law to confirm work authorization.