Accounts Payable Manager

Talentify; Elgin (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

Talentify is seeking an Accounts Payable Manager to lead the district's AP operations, ensuring timely payments, strong internal controls, and regulatory compliance. The role oversees staff, vendor relationships, and purchasing card processes, with collaboration across departments and during audits.

The candidate will manage cycles, 1099 filings, and month-end close while maintaining accurate records and providing coaching to team members.

Qualifications

• Bachelor's degree strongly preferred; candidates with significant field experience may be considered.
• Five+ years of finance, accounts payable, or accounting experience in the public sector preferred.
• Demonstrated analytical skills.
• Proficiency in Word and Excel.
• Strong oral and written communication skills.
• Excellent problem-solving aptitude.
• Ability to work in a fast-paced environment.
• Self-starter capable of independent project completion.

Responsibilities

• Direct and oversee all accounts payable functions for the district.
• Review and approve invoices for payment per district policies.
• Ensure timely and accurate processing of vendor payments.
• Manage payment cycles (checks, ACH, wires).
• Oversee the purchasing card program, issuance, maintenance, reconciliation, cardholder monitoring.
• Monitor vendor balances and resolve discrepancies.
• Comply with Illinois School Code, board policies, grants, accounting standards.
• Oversee unclaimed property per Illinois laws and reporting requirements.
• Maintain internal controls over disbursements and segregation of duties.
• Prepare and file annual 1099s.
• Monitor AP aging and cash flow reporting.
• Reconcile AP records to the general ledger.
• Assist with month-end and year-end closing.
• Support annual audits; provide requested documentation.
• Research and resolve vendor inquiries; supervise AP staff.
• Establish SOPs for AP operations; cross-train staff.

Skills

Analytical skills

Word & Excel

Communication

Problem-solving

Fast-paced

Self-starter

Education

Bachelor's degree in Accounting/Finance/Business Admin

Tools

Microsoft Word

Excel

Job description

Position Type:
Financial Services/Manager

Date Posted:
6/30/2026

Location:
Financial Services

Direct and oversee all accounts payable functions for the district.

Review and approve invoices for payment in accordance with district policies and procedures.

Ensure timely and accurate processing of vendor payments.

Manage payment cycles, including checks, ACH, and wire transfers.

Manage and oversee the District's purchasing card program, including card issuance, maintenance, reconciliation, and monitoring of cardholder activity.

Monitor vendor account balances and resolve discrepancies.

Ensure compliance with Illinois School Code, board policies, grant requirements, and accounting standards.

Manage and oversee the District's unclaimed property process in accordance with applicable Illinois laws and reporting requirements.

Maintain segregation of duties and internal controls over disbursements.

Ensure compliance with sales tax exemption requirements and IRS reporting regulations.

Coordinate preparation and filing of the annual 1099s forms.

Monitor accounts payable aging and cash flow reporting and requirements.

Reconcile accounts payable records to the general ledger.

Assist with month-end and fiscal year-end closing activities.

Support annual financial audits and provide requested documentation.

Research and resolve vendor inquiries on a timely basis.

Supervise accounts payable personnel.

Establish performance expectations and provide ongoing coaching and training; cross-train staff to ensure continuity of operations.

Develop and document standard operating procedures for accounts payable operations.

Establish and maintain effective working relationships with internal stakeholders and external vendors to support timely resolution of inquiries and operational needs.

Complete special projects as requested by the Executive Director of Financial Services.

Perform other duties as assigned by the Executive Director of Financial Services.

Bachelor's degree in Accounting, Finance, Business Administration, or related field strongly preferred; candidates without a related degree may be considered if they have significant field experience.

Five or more years of progressively responsible finance, accounts payable, or accounting experience in the public sector (preferred).

Demonstrative analytical skills

Proficiency in Microsoft Word and Excel.

Strong oral and written communication skills.

Excellent problem-solving aptitude.

Flexibility to accept a fast-paced environment.

Self-starter with the ability to work independently and follow projects through to completion.

Ability to work on a computer for the majority of the workday.

Ability to lift up to 30 lbs. with proper technique.

This is a 12-month position. Salary and benefits are as established by the Board of Education.

The full salary range for this position is $60,243.00 - $90,353.00. It is our typical practice to hire the minimum and midpoint ($75,298.00)

Non-Union 12 Month Benefit Sheet.pdf

Position / Title: Accounts Payable Manager

Bargaining Unit: NON-UNION

Department/Location: Financial Operations

Work Days: 260

Reports To: Executive Director of Financial Services

JD Revision Date: 06/22/2026

Supervises: N/A

Function / Position Summary

The Accounts Payable Manager directs the District's accounts payable operations, ensuring accurate and timely payments, strong internal controls, and compliance with District policies and applicable regulations. This position oversees staff, vendor relationships, purchasing card processes, and financial procedures while supporting audits, process improvements, and collaborative service across the District.

Job Duties / Responsibilities

• Direct and oversee all accounts payable functions for the district.
• Review and approve invoices for payment in accordance with district policies and procedures.
• Ensure timely and accurate processing of vendor payments.
• Manage payment cycles, including checks, ACH, and wire transfers.
• Manage and oversee the District's purchasing card program, including card issuance, maintenance, reconciliation, and monitoring of cardholder activity.
• Monitor vendor account balances and resolve discrepancies.
• Ensure compliance with Illinois School Code, board policies, grant requirements, and accounting standards.
• Manage and oversee the District's unclaimed property process in accordance with applicable Illinois laws and reporting requirements.
• Maintain segregation of duties and internal controls over disbursements.
• Ensure compliance with sales tax exemption requirements and IRS reporting regulations.
• Coordinate preparation and filing of the annual 1099s forms.
• Monitor accounts payable aging and cash flow reporting and requirements.
• Reconcile accounts payable records to the general ledger.
• Assist with month-end and fiscal year-end closing activities.
• Support annual financial audits and provide requested documentation.
• Research and resolve vendor inquiries on a timely basis.
• Supervise accounts payable personnel.
• Establish performance expectations and provide ongoing coaching and training; cross-train staff to ensure continuity of operations.
• Develop and document standard operating procedures for accounts payable operations.
• Establish and maintain effective working relationships with internal stakeholders and external vendors to support timely resolution of inquiries and operational needs.
• Complete special projects as requested by the Executive Director of Financial Services.
• Perform other duties as assigned by the Executive Director of Financial Services.

Education

• Bachelor's degree in Accounting, Finance, Business Administration, or related field strongly preferred; candidates without a related degree may be considered if they have significant field experience.

Experience / Knowledge

• Five or more years of progressively responsible finance, accounts payable, or accounting experience in the public sector (preferred).
• Demonstrative analytical skills
• Proficiency in Microsoft Word and Excel.
• Strong oral and written communication skills.
• Excellent problem-solving aptitude.
• Flexibility to accept a fast-paced environment.
• Self-starter with the ability to work independently and follow projects through to completion.

Physical Demands

• Ability to work on a computer for the majority of the workday.
• Ability to lift up to 30 lbs. with proper technique.

Terms of Employment

• This is a 12-month position. Salary and benefits are as established by the Board of Education.
• The full salary range for this position is $60,243.00 - $90,353.00. It is our typical practice to hire the minimum and midpoint ($75,298.00)