Accounts Payable Specialist

Cedar-Valley-Hospice-1; Waterloo (IA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Generous paid time off

Comprehensive benefits package

401(k)

Job summary

Cedar Valley Hospice is seeking an Accounts Payable Specialist to join our Finance Team. You will ensure invoices are processed accurately with proper approvals and coding, and you will manage vendor records, payments, and related journal entries.

Responsibilities include cash deposits, monthly expense reporting, and supporting audits. Two years of AP experience, familiarity with healthcare/nonprofit environments, and strong Excel skills are preferred.

Qualifications

• Associate’s degree preferred, especially in Accounting/Finance.
• Minimum of two years accounts payable experience.
• Healthcare or nonprofit experience preferred.
• Experience with accounts payable, invoice processing, vendor management, and payment processing with electronic systems.
• Strong proficiency in Microsoft Excel.

Responsibilities

• Process agency invoices with correct approvals and coding before posting to the general ledger.
• Route patient-related bills for review and approval.
• Process CASS purchase orders and other approved payments.
• Maintain accurate vendor information in payment software.
• Prepare month-end AP journal entries and related accounting activities.
• Monitor AP activity to ensure timely processing of invoices.
• Process remote bank deposits and cash deposits and maintain documentation.
• Assist with reconciliation of cash and deposits.
• Prepare monthly patient-related expense reports and monitor operating expenses.
• Support annual audits by providing documentation and schedules.

Skills

Accounts Payable

Invoice Processing

Vendor Management

Excel Proficiency

Education

Associate's degree in Accounting or related field

Tools

Payment software

Microsoft Excel

Job description

Join Cedar Valley Hospice, a trusted not-for-profit organization with multiple local and national awards for high-quality, exceptional end-of-life care, including the area’s only 5-star hospice for patient care (awarded by Medicare.gov).As an Accounts Payable Specialist, you’ll work collaboratively with Finance Team members and department leaders to ensure invoices and payments are processed accurately, appropriate approvals are obtained, and financial information is maintained in accordance with organizational policies and internal controls.Why Cedar Valley Hospice?Cedar Valley Hospice’s “One Team, One Mission” mentality means we support each other and that every Cedar Valley Hospice employee plays a vital role in our organization’s story. We are the premier hospice provider serving 15 counties with offices in Waterloo, Grundy Center, Independence and Waverly, and are committed to helping patients live fully and comfortably wherever they call home.When you join our team, you'll enjoy:A supportive, team-focused cultureA family-friendly work environmentGenerous paid time offComprehensive benefits package and 401(k)Public Service Loan Forgiveness (PSLF) benefitsScheduleFull-Time (1.0 FTE)Monday – Friday | 8:00 a.m. – 4:30 p.m.What You'll DoAccounts Payable ResponsibilitiesProcesses agency invoices and ensures appropriate approval and coding is obtained prior to payment and entering into the general ledger.Routes patient-related bills for review and approval.Processes CASS purchase orders and other approved payments.Maintains accurate vendor information in payment software.Prepares month-end accounts payable journal entries and related accounting activities.Monitors accounts payable activity to ensure invoices are processed accurately and timely.Cash & Deposit ResponsibilitiesProcesses remote bank deposits and cash deposits.Records and maintains accurate documentation of cash receipts and deposits.Assists with reconciliation and documentation of cash and deposit activity.Financial Reporting & AnalysisPrepares monthly patient-related expense reports.Monitors operating expenses and identifies significant or unusual variances within assigned expense categories.Audit, Compliance & Process ImprovementSupports annual independent audits by preparing documentation, schedules, and requested information.Maintains confidentiality of vendor, financial, employee, donor, patient, and organizational information.Administrative & Team ResponsibilitiesProcesses department mail and distributes or routes financial documents.Provides backup support for other Finance Team functions.QualificationsAssociate’s degree in Accounting, Finance, Business Administration, or related field preferred.Minimum of two years of accounts payable, accounting, or related financial experience preferred.Experience with accounts payable, invoice processing, vendor management, and payment processing preferred.Healthcare or nonprofit experience preferred.Experience with accounting and electronic payment systems preferred.Strong proficiency in Microsoft Office applications, including Microsoft Excel.Physical RequirementsAbility to move up to 25 pounds with or without reasonable accommodationAbility to alternate between sitting, standing, and moving throughout the workdayMust be able to travel to Cedar Vally Hospice locations as needed.Pre-employment/post-offer physical, TB, and drug screen requiredJoin Our TeamEnjoy a career where you can make a meaningful impact every day! Apply online at www.cvhospice.org/careers and help Make Each Moment Matter for patients and families.Equal Opportunity Employer StatementCedar Valley Hospice is an equal opportunity employer. Cedar Valley Hospice prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, genetic information, status as a protected veteran, political affiliation or any other characteristic protected by law.