Accounts Payable Specialist

CEDAR VALLEY HOSPICE INC; Waterloo (IA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Generous PTO

Comprehensive benefits package and 401

PSLF benefits

Team-focused culture

Family-friendly environment

Job summary

Cedar Valley Hospice Inc. is seeking an Accounts Payable Specialist in Waterloo, IA, working full-time with a schedule of Monday–Friday, 8:00 a.m. to 4:30 p.m.

This role focuses on processing invoices, ensuring proper approvals and coding, and maintaining vendor records within the organization’s internal controls. You will also handle cash deposits, assist with month-end close, and support audits and reporting while collaborating with the Finance Team in a nonprofit healthcare setting.

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of two years of accounts payable, accounting, or related financial experience preferred.
• Experience with accounts payable, invoice processing, vendor management, and payment processing preferred.
• Healthcare or nonprofit experience preferred.
• Experience with accounting and electronic payment systems preferred.
• Strong proficiency in Microsoft Office applications, including Microsoft Excel.

Responsibilities

• Processes agency invoices and ensures appropriate approval and coding is obtained prior to payment and entering into the general ledger.
• Routes patient-related bills for review and approval.
• Processes CASS purchase orders and other approved payments.
• Maintains accurate vendor information in payment software.
• Prepares month-end accounts payable journal entries and related accounting activities.
• Monitors accounts payable activity to ensure invoices are processed accurately and timely.

Education

Associate's degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Excel

Microsoft Office

Job description

Job Details

Job Location: Waterloo, IA 50701

Join Cedar Valley Hospice, a trusted not-for-profit organization with multiple local and national awards for high-quality, exceptional end-of-life care, including the area’s only 5-star hospice for patient care (awarded by Medicare.gov).

As an Accounts Payable Specialist, you’ll work collaboratively with Finance Team members and department leaders to ensure invoices and payments are processed accurately, appropriate approvals are obtained, and financial information is maintained in accordance with organizational policies and internal controls.

Why Cedar Valley Hospice?

Cedar Valley Hospice’s “One Team, One Mission” mentality means we support each other and that every Cedar Valley Hospice employee plays a vital role in our organization’s story.

We are the premier hospice provider serving 15 counties with offices in Waterloo, Grundy Center, Independence and Waverly, and are committed to helping patients live fully and comfortably wherever they call home.

When you join our team, you'll enjoy:

• A supportive, team-focused culture


• A family-friendly work environment


• Generous paid time off


• Comprehensive benefits package and 401(k)


• Public Service Loan Forgiveness (PSLF) benefits

Schedule

Full-Time (1.0 FTE)

Monday – Friday | 8:00 a.m. – 4:30 p.m.

What You'll Do

Accounts Payable Responsibilities

• Processes agency invoices and ensures appropriate approval and coding is obtained prior to payment and entering into the general ledger.


• Routes patient-related bills for review and approval.


• Processes CASS purchase orders and other approved payments.


• Maintains accurate vendor information in payment software.


• Prepares month-end accounts payable journal entries and related accounting activities.


• Monitors accounts payable activity to ensure invoices are processed accurately and timely.

Cash & Deposit Responsibilities

• Processes remote bank deposits and cash deposits.


• Records and maintains accurate documentation of cash receipts and deposits.


• Assists with reconciliation and documentation of cash and deposit activity.

Financial Reporting & Analysis

• Prepares monthly patient-related expense reports.


• Monitors operating expenses and identifies significant or unusual variances within assigned expense categories.

Audit, Compliance & Process Improvement

• Supports annual independent audits by preparing documentation, schedules, and requested information.


• Maintains confidentiality of vendor, financial, employee, donor, patient, and organizational information.

Administrative & Team Responsibilities

• Processes department mail and distributes or routes financial documents.


• Provides backup support for other Finance Team functions.

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or related field preferred.


• Minimum of two years of accounts payable, accounting, or related financial experience preferred.


• Experience with accounts payable, invoice processing, vendor management, and payment processing preferred.


• Healthcare or nonprofit experience preferred.


• Experience with accounting and electronic payment systems preferred.


• Strong proficiency in Microsoft Office applications, including Microsoft Excel.

Physical Requirements

• Ability to move up to 25 pounds with or without reasonable accommodation


• Ability to alternate between sitting, standing, and moving throughout the workday


• Must be able to travel to Cedar Vally Hospice locations as needed.


• Pre-employment/post-offer physical, TB, and drug screen required

Equal Opportunity Employer Statement

Cedar Valley Hospice is an equal opportunity employer. Cedar Valley Hospice prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, genetic information, status as a protected veteran, political affiliation or any other characteristic protected by law.