Accounts Payable Specialist

Pace Staffing Network, Inc.; Washington (District of Columbia); On-site; USD 32,000 - 41,000; Full time

Job summary

Pace Staffing Network, Inc. is seeking an Accounts Payable Specialist to accurately process vendor invoices, maintain records, and support the accounting team in Seattle.

The role emphasizes attention to detail, data entry proficiency in VAI and Excel, and the ability to manage high invoice volumes while meeting deadlines.

Qualifications

• 2+ years of experience in accounts payable, bookkeeping, or accounting.
• Proven ability to input data efficiently and accurately into VAI accounting software and MS Office applications (primarily Excel).
• Capable of managing a high volume of invoices while maintaining precise records.
• Ability to meet deadlines effectively.
• Strong verbal and written communication skills.
• Ability to interact professionally with vendors and internal teams to resolve invoice issues.
• Comfortable working independently or collaboratively.
• Professional phone etiquette when communicating with vendors, customers, and internal staff.

Responsibilities

• Invoice Processing: Receive, sort, and review vendor invoices for accuracy before processing payments.
• Data Entry: Input invoice details, including vendor information, amounts, due dates, and discount dates, into VAI accounting software.
• Invoice/Purchase Order Matching: Collaborate with the Receiving/Inventory Specialist to match vendor invoices with purchase orders.
• Account Reconciliation: Compare vendor statements with internal records to identify and resolve discrepancies.
• Payment Processing: Prepare and submit payment batches to vendors according to established payment terms.
• File Maintenance: Organize and maintain records of invoices, purchase orders, and payment documents.
• Receptionist Fill-in: Rotate as front desk receptionist with other administrative staff, including answering and routing incoming calls and providing customer service.

Skills

Data entry

Attention to detail

Accounts payable

Vendor communication

MS Excel

Tools

VAI accounting software

MS Office

Job description

Job Description

Are you an organized and detail-driven professional with a passion for accuracy and efficiency? Do you thrive in a fast-paced environment where your skills in invoice processing and account reconciliation make a real impact? Our client is looking for an Accounts Payable Specialist to join the team! In this role, you will play a vital part in ensuring seamless financial operations by processing vendor invoices, maintaining records, and supporting our accounting team. If you’re ready to bring your expertise to a company that values precision and teamwork, we’d love to hear from you!

What You’ll be Doing

• Invoice Processing: Receive, sort, and review vendor invoices for accuracy before processing payments.
• Data Entry: Input invoice details, including vendor information, amounts, due dates, and discount dates, into VAI accounting software.
• Invoice/Purchase Order Matching: Collaborate with the Receiving/Inventory Specialist to match vendor invoices with purchase orders.
• Account Reconciliation: Compare vendor statements with internal records to identify and resolve discrepancies.
• Payment Processing: Prepare and submit payment batches to vendors according to established payment terms.
• File Maintenance: Organize and maintain records of invoices, purchase orders, and payment documents.
• Receptionist Fill-in: Rotate as front desk receptionist with other administrative staff, including answering and routing incoming calls and providing customer service.

Here’s what your work history needs to show as evidence that you’re the right candidate…Demonstrated ability to have great attention to detail and high accuracy in data entry for invoice processing.2+ years of experience in accounts payable, bookkeeping, or accounting.Proven ability to input data efficiently and accurately into VAI accounting software and MS Office applications (primarily Excel).Capable of managing a high volume of invoices while maintaining precise records. Ability to meet deadlines effectively.Strong verbal and written communication skills. Ability to interact professionally with vendors and internal teams to resolve invoice issues. Comfortable working independently or collaboratively. Professional phone etiquette when communicating with vendors, customers, and internal staff.

Here’s the important details

• Location: Seattle, WA
• Schedule: Monday to Friday
• Pay Rate: $26.50 per hour
• Assignment Type: Direct Hire
• Compliance: You must be able to pass a criminal background check and drug screen.

PACE Staffing Network is a woman-owned staffing company serving Puget Sound clients for over 45 years. We place a variety of temporary, contract and direct hire positions as well as interim-to-hire jobs within the following fields - admin/executive support, project management, specialized nonclinical roles in healthcare, accounting, customer service, and sales.

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