Accounts Payable Specialist

Sumbridge; Washington (District of Columbia); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Benefits

Job summary

SumBridge is hiring an AP Specialist to join our non-profit client in a permanent, full-time role in Downtown Seattle. The position offers a hybrid schedule after training, with an hourly rate of $30–$35 and comprehensive benefits.

You will perform accounts payable data entry, import invoice payments, review ERP invoices, reconcile credit card transactions, and support staff with expenses. You will also assist with year-end audits and promote efficient, compliant processes across the AP team.

Responsibilities

• Perform accounts payable data entry into the accounting system, ensuring amounts and vendors agree to the supporting documentation
• Import invoice payments from Excel spreadsheets into AP for monthly payment runs
• Review invoices submitted in the ERP system and ensure coding, vendors, amounts, invoice numbers, and descriptions are accurate
• Reconcile company credit card transactions and accounts payable activity by reviewing vendor statements, identifying discrepancies, and ensuring timely resolution of differences
• Support employees who receive a new credit card by training them to upload receipts and code expenses
• Take ownership of the team's accounts payable email box, assigning vendor inquiries and taking the lead on escalated issues
• Provide excellent customer service to both internal and external customers
• Work closely with program staff to ensure accurate coding, resolve discrepancies, and provide support on accounts payable processes
• Assist in preparing documents for the annual audit of accounts payable and payroll posting expenses
• Print checks for vendors and promote ACH payment adoption with internal and external customers
• Assist in managing unclaimed property by identifying outstanding checks, conducting due diligence, and ensuring compliance with state reporting requirements
• Take a lead role in identifying and recommending process improvements that enhance efficiency, accuracy, and compliance within the department
• Build strong working relationships with the accounting team and other departments to enhance efficiency and teamwork
• Demonstrate strong time management skills by balancing competing priorities and completing work in a timely manner
• Work closely with the AP Manager on special projects and other duties as assigned

Job description

SumBridge is hiring an AP Specialist to join our non-profit client in a permanent position on their team. This role is located in Downtown Seattle and will move to a hybrid schedule once training is complete. The compensation range is $30–$35 per hour and includes benefits.

Location: Downtown Seattle, WA — hybrid schedule once trained.

Employment type: Permanent, full-time.

Compensation: $30.00 – $35.00 per hour, plus benefits.

Duties and Responsibilities

• Perform accounts payable data entry into the accounting system, ensuring amounts and vendors agree to the supporting documentation
• Import invoice payments from Excel spreadsheets into AP for monthly payment runs
• Review invoices submitted in the ERP system and ensure coding, vendors, amounts, invoice numbers, and descriptions are accurate
• Reconcile company credit card transactions and accounts payable activity by reviewing vendor statements, identifying discrepancies, and ensuring timely resolution of differences
• Support employees who receive a new credit card by training them to upload receipts and code expenses
• Take ownership of the team's accounts payable email box, assigning vendor inquiries and taking the lead on escalated issues
• Provide excellent customer service to both internal and external customers
• Work closely with program staff to ensure accurate coding, resolve discrepancies, and provide support on accounts payable processes
• Assist in preparing documents for the annual audit of accounts payable and payroll posting expenses
• Print checks for vendors and promote ACH payment adoption with internal and external customers
• Assist in managing unclaimed property by identifying outstanding checks, conducting due diligence, and ensuring compliance with state reporting requirements
• Take a lead role in identifying and recommending process improvements that enhance efficiency, accuracy, and compliance within the department
• Build strong working relationships with the accounting team and other departments to enhance efficiency and teamwork
• Demonstrate strong time management skills by balancing competing priorities and completing work in a timely manner
• Work closely with the AP Manager on special projects and other duties as assigned