Accounts Payable Specialist

OSI; Warrenville (IL); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

401k with match

Comprehensive benefits

Paid time off

Job summary

OSI Group in Warrenville, IL, is seeking an Accounts Payable specialist to ensure accurate entry of vendor invoices and timely processing in our ERP system. The role reports to the AP Supervisor and collaborates with plants and corporate offices.

Responsibilities include invoice processing, 3-way matching, and supporting month-end close, with a focus on policy compliance and process improvement. Strong detail orientation and math skills are essential.

Qualifications

• 1–3 years experience in accounts payable preferred.
• Proficient in Microsoft Office Suite.
• Experience with 3-way match in manufacturing environment preferred.
• Associated degree or equivalent work experience in corporate accounts payable function.
• Previous experience in manufacturing ERP; SAP, Basware experience highly desirable.

Responsibilities

• Enter vendor invoices accurately into the ERP system in accordance with policy and approval thresholds.
• Process invoices and payment requests using the ERP system.
• Review goods receipt/invoice receipt variances and reconcile to close PO.
• Support month-end close process for accounts payable.
• Provide audit support and process audit requests.
• Create and maintain desk procedures and stakeholder relations.

Skills

MS Office proficiency

3-way match

10 Key

Attention to detail

Math & reconciliation

Education

Associate degree or equivalent

High School Diploma or equivalent

Associate Degree in Accounting/Business a plus

Tools

SAP

Basware

Job description

OSI - Warrenville, IL
Warrenville, IL 60555, USA

Description

As a premier global food provider, the OSI Group partners with the world’s leading foodservice and retail food brands to provide concept-to-table solutions that delight consumers around the globe.

Join us and discover a work experience where diverse ideas are met with enthusiasm, and where you can learn and grow to your full potential. We’re looking for individuals who thrive in an entrepreneurial environment and who enjoy working as a team to deliver unparalleled service and solutions to our customers.

Position Summary:

This role is responsible for ensuring the accurate and timely entry of vendor invoices in the ERP system in full compliance with the company policy for each invoice type and approval threshold. This position reports to the Accounts Payable Supervisor and works closely with cross-functional stakeholders in our plants and corporate offices.

• Job is an individual contributor.
• Job is an individual contributor and has no direct reports.
• Perform a variety of processing functions using enterprise-wide accounting system including domestic and international raw material purchases, invoice reconciliation, and resolution of supplier credit claims.
• Process invoices and payment request forms using enterprise-wide accounting system.
• Review materials management report to identify goods receipt/invoice receipt variances (i.e., unpaid, incorrect amounts, etc.) and resolve to close purchase order.
• Support the month-end close process related to accounts payable.
• Ensure compliance with all company AP related policies and standardized processes.
• Identify continuous improvement opportunities and support implementation of best practices.
• Provide audit support and process audit requests.
• Create and maintain desk procedures including customer/vendor specific knowledge and instruction.
• Strive to maintain excellent stakeholder relations through professional conduct.
• Provide backup to other departmental positions as needed.
• This role has the responsibility to understand and place in practice appropriate safety procedures.This responsibility is achieved through education, training, use of protective equipment (as applicable) and by following safety policies, regulations, standards, and laws.
• Perform other duties as assigned.

Experience & Skills:

• 1-3 years of experience in related field is preferred.
• Excellent proficiency in all Microsoft Office Suite Products.
• Experience with 3-way match in manufacturing environment preferred.
• Proficient computer and 10 Key skill.
• Associated Degree or equivalent work experience in corporate accounts payable function.
• Previous experience in manufacturing ERP; SAP, Basware experience highly desirable.
• Attention to detail and accuracy in work essential to success.
• Logical and methodical approach to problem-solving.
• Strong basic math and reconciliation skills.

Preferred Education:

• High School Diploma and/or equivalent work experience is required.
• Associated Degree in Accounting/Business a plus.

The hourly range for this role is $22.40–$33.60, with a midpoint of $28. Offers are typically made between the minimum and midpoint of the range, based on skills, experience, and internal equity. In rare cases, highly qualified candidates may receive an offer above the midpoint; however, offers at the maximum of the range are not customary. The salary range posted represents the low and high end of OSI’s salary range for this position. Salaries will vary based on various factors, including but not limited to, location, education, skills, experience, and performance. Base salary is one component of OSI’s overall total rewards package. Other components may include bonuses, special pay programs, comprehensive time off, 401k with match, and a full suite of benefit offerings for you and your family.

• Work is generally performed within a business professional office environment, with standard office equipment available.
• Work conditions are typical of an office environment.
• This role does not require any domestic travel
• Position may require the physical agility of lifting up to 15 pounds
• Position may require frequent and/or infrequent of bending, squatting, pushing, pulling, stretching/reaching, use hands or fingers, talk, hear, feel objects, tools, controls and standing/walking on concrete flooring.
• Position may require the physical ability to stand/walk for Less than 4 hours.

Qualifications

Education

Preferred

Bachelors or better.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.