Accounts Payable Analyst - (497244 )

University of Houston; Houston (TX); On-site; USD 49,000 - 56,000; Full time

Job summary

University of Houston is seeking an Accounts Payable professional to perform a variety of complex duties related to payment processing and auditing. The role involves reviewing vouchers, expenses, and card transactions, and ensuring compliance with university and state regulations.

Responsibilities include maintaining accounting records, assisting with system setup, and supporting 1099 processes. A minimum of one year of experience and a 4-year degree or equivalent training are required;

Qualifications

• Minimum of one year of directly job-related experience.
• Formal, directly job-related 4-year degree or equivalent training.
• PeopleSoft experience preferred.

Responsibilities

• Audits vouchers, travel vouchers, credits, purchase order encumbrances, and P-Card/Travel Card transactions per rules and approvals.
• Maintains accounting records by auditing vouchers, expense reports, P-card transactions, and supporting documents.
• Handles system setups such as hierarchy, credit card information, user profiles and workflow approval.
• Ensures transactions comply with applicable laws and regulations including Federal, IRS, Texas statutes and university policy.
• Processes vouchers for centrally billed invoices and university contracted vendors.
• Prepares journal entries to reallocate or correct errors and handles EFT cash receipts.

Skills

Accounts payable

Education

4-year degree or equivalent

Tools

PeopleSoft

Job description

Department: AccountsPayable

Salary: 49,400 - 56,200

Description

Performs a variety of complex accounts payable duties inaccordance with standard procedures. Handles inquiries concerningpayment processing and/or payment issues.

• Audits purchase vouchers, travel vouchers, credits, purchaseorder encumbrances, and/or Procurement Card (P-Card)/Travel Cardtransactions in accordance with university and State of Texas rulesand regulations; approves or rejects vouchers through electronicworkflow.
• Maintains accounting records for the university operations byauditing vouchers, expense reports, P-card transactions, andsupporting documents including but not limited to; itineraries,invoices, receipts, contracts, job offer letters, 1074 reports andother financial transaction documents.
• Handles and/or assists system setups such as hierarchy, creditcard information, user profile and workflow approval.
• Ensures that all system-related transactions are made inaccordance with Federal law, IRS regulations, Texas Statutes, TexasAdministrative Code, State Comptroller requirements, Universitypolicies and all other applicable regulations andrequirements.
• Partners with the University community and vendors to resolveissues and facilitate necessary payment processes.
• Assists College/Division Administrators and other universitystaff to address accounting activity questions, resolve issues, andfacilitate necessary payment processes.
• Processes vouchers for centrally billed invoices and universitycontracted vendors.
• Assists with the university P/T card administration by issuingcards, monitoring, auditing, and applying necessary sanctions inaccordance with University policy.
• Advises manager and accounting and auditing issues and maycoordinate office activities in the Manager?s absence.
• Prepares journal entries to reallocate or correct errors,prepares cash receipts for cash received through Electronic FundsTransfer (EFT), and reviews expense transfers to/from both localand state funds.
• Conducts contract compliance review associated with vouchers toensure adherence to terms and conditions and agreement anddisbursements.
• Prepares ad-hoc reports to identify discrepancies betweeninternal and external systems and takes action to make necessarycorrections as needed.
• Provides training and guidance associated with anyinternal/external software and/or cloud systems that are utilizedfor the payment process.
• Assists with the university system wide 1099 processes andupdates.
• Performs other job-related duties as assigned.

MQ: Education: Requires a thorough understanding of boththeoretical and practical aspects of an analytical, technical orprofessional discipline; or the basic knowledge of more than oneprofessional discipline. Knowledge of the discipline is normallyobtained through a formal, directly job-related 4 year degree froma college or university or an equivalent in-depth specializedtraining program that is directly related to the type of work beingperformed. Education: Requires a minimum of one (1) year ofdirectly job-related experience.

• PeopleSoft Experience Preferred
• Department is willing to accept education in lieu ofexperience.
• Department is willing to accept experience in lieu ofeducation.

Please attach the following:

• Resume
• Cover Letter
• Professional References

All positions at the University of Houston-System are securitysensitive and will require a criminal history check.

The University of Houston System and its universities are EqualOpportunity Institutions. Everyone is encouraged to apply.