Accounts Payable Specialist

Aston Carter; Vancouver (WA); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Holiday pay

Job summary

Aston Carter's Vancouver, WA office seeks an Accounts Payable Specialist to process invoices, manage documentation, and support the finance team with accurate, timely payments.

The role emphasizes attention to detail, strong data entry, and proficient use of MS Office; you will collaborate with staff and vendors in a fast-paced office environment.

Qualifications

• 1+ years of administrative, accounting, accounts payable, or customer service experience.
• 2+ years of transactional accounting experience, including accounts payable and accounts receivable.
• Hands-on experience with accounts payable processes, including invoice processing and payable coding.

Responsibilities

• Answer incoming calls and provide courteous, prompt, and efficient service to customers and vendors.
• Process accounts payable transactions accurately and in a timely manner.
• Process sales and purchasing documents with a high level of accuracy and completeness.
• Research, verify, and process credit memos in accordance with company procedures.
• Perform three-way match of purchase orders, invoices, and receiving documents to ensure proper coding and payment.
• Process end-of-business-day reports and ensure all related documentation is complete and accurate.
• Interact daily with employees and customers to resolve inquiries and support accounting and administrative needs.
• Order and maintain office supplies to support daily operations.
• Perform data entry for accounts payable and accounts receivable transactions while maintaining a high level of accuracy.
• Ensure all transactional accounting activities comply with internal policies and procedures.

Skills

Administrative experience

Accounting experience

Accounts payable

Three-way match

Data entry

Microsoft Office

Communication skills

Customer service

Attention to detail

Job description

Job Title: Accounts Payable Specialist

The Accounts Payable Specialist supports the finance and administrative functions by processing accounts payable transactions, handling related documentation, and delivering excellent customer service to internal and external stakeholders. This role requires strong attention to detail, accuracy in transactional accounting, and the ability to manage multiple tasks while maintaining a professional and positive attitude.

Responsibilities

• Answer incoming calls and provide courteous, prompt, and efficient service to customers and vendors.
• Process accounts payable transactions accurately and in a timely manner.
• Process sales and purchasing documents with a high level of accuracy and completeness.
• Research, verify, and process credit memos in accordance with company procedures.
• Perform three-way match of purchase orders, invoices, and receiving documents to ensure proper coding and payment.
• Process end-of-business-day reports and ensure all related documentation is complete and accurate.
• Interact daily with employees and customers to resolve inquiries and support accounting and administrative needs.
• Order and maintain office supplies to support daily operations.
• Perform data entry for accounts payable and accounts receivable transactions while maintaining a high level of accuracy.
• Ensure all transactional accounting activities comply with internal policies and procedures.

Essential Skills

• 1+ years of administrative, accounting, accounts payable, or customer service experience.
• 2+ years of transactional accounting experience, including accounts payable and accounts receivable.
• Hands-on experience with accounts payable processes, including invoice processing and payable coding.
• Experience with purchase orders and three-way match procedures.
• Strong data entry skills with a high level of accuracy.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Strong customer service orientation and professional demeanor.
• Ability to maintain attention to detail and accuracy in a fast-paced environment.

Additional Skills & Qualifications

• Experience with way match and coding of invoices and purchase orders.
• Background in both accounts payable and accounts receivable functions.
• Demonstrated ability to interact effectively with employees, customers, and vendors.
• Ability to research and resolve discrepancies related to credit memos and transactional records.
• Comfort with processing end-of-day reports and handling routine administrative tasks.

Work Environment

This is an in-office position with a Monday through Friday schedule from 7:30 a.m. to 4:30 p.m. The role operates in a professional office setting that relies on computers and standard office equipment, including the use of Microsoft Office applications such as Outlook, Excel, and Word. The position supports a collaborative environment where employees interact frequently with colleagues, customers, and vendors. The organization offers a comprehensive benefits package that includes medical, dental, and vision insurance; long-term disability insurance after a qualifying period; life insurance; a 401(k) plan; paid sick leave; paid holidays; paid vacation; paid pregnancy and new parent leave; a Health Savings Account with matching; a Dependent Care Flexible Spending Account; and access to telehealth services. The work environment emphasizes professionalism, reliability, and a strong commitment to customer service.

Job Type & Location

This is a Contract to Hire position based out of Vancouver, WA.

Pay And Benefits

The pay range for this position is $20.00 - $23.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

Workplace Type

This is a fully onsite position in Vancouver,WA.

Application Deadline

This position is anticipated to close on Oct 12, 2026.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.