Accounts Payable Specialist

Talentify; Maumee (OH); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Job summary

Aston Carter is seeking an Accounts Payable Specialist to support a growing accounting team in Maumee, OH. You will process a high volume of invoices, perform three-way matching, and ensure timely payments while supporting month-end activities.

This role emphasizes vendor relations, data integrity, and ERP accuracy in a manufacturing or distribution setting, with a contract-to-hire path and onsite work in Maumee.

Qualifications

• Experience processing high volumes of vendor invoices.
• Three-way matching of PO, receipts, and invoices.
• Proficiency with ERP systems and data integrity.
• Strong communication with vendors and internal stakeholders.

Responsibilities

• Process a high volume of vendor invoices accurately and in a timely manner, ensuring approvals and documentation.
• Perform three-way matching of purchase orders, packing slips, and invoices to verify quantities, pricing, and terms before payment.
• Code invoices to the appropriate GL accounts and cost centers.
• Enter and maintain accounts payable data in the ERP system, ensuring data integrity.
• Prepare, schedule, and process vendor payments, including checks and electronic payments, following terms and approvals.
• Reconcile vendor statements, investigate discrepancies, and resolve issues with vendors and internal teams.
• Support month-end closing activities and provide accounts payable reports.

Skills

Accounts payable

High-volume invoicing

Excel proficiency

ERP experience

Vendor relations

Attention to detail

Education

Bachelor's degree in accounting or related field

Tools

Plex ERP

Job description

Job Title: Accounts Payable SpecialistJob Description

The Accounts Payable Specialist supports a growing accounting team by processing high volumes of invoices, maintaining strong vendor relationships, and ensuring accurate and timely payments. This role also contributes to month-end accounting activities and works closely with internal teams in a fast-paced environment. The position is ideal for a detail-oriented professional with a customer-service mindset and experience in accounts payable within a manufacturing or distribution setting.

Responsibilities

• Process a high volume of vendor invoices accurately and in a timely manner, ensuring all required approvals and documentation are in place.
• Perform three-way matching of purchase orders, packing slips, and invoices to verify quantities, pricing, and terms before payment.
• Code invoices to the appropriate general ledger accounts and cost centers in accordance with company policies and accounting standards.
• Enter and maintain accounts payable data in the ERP/accounting system, ensuring data integrity and consistency.
• Prepare, schedule, and process vendor payments, including checks, electronic payments, and other approved methods, while adhering to payment terms.
• Reconcile vendor statements regularly, investigate discrepancies, and resolve issues promptly with vendors and internal stakeholders.
• Maintain and strengthen vendor relationships by responding promptly and professionally to inquiries and resolving billing or payment issues.
• Support month-end closing activities by preparing reconciliations, providing accounts payable reports, and assisting with accruals as needed.
• Collaborate closely with purchasing, receiving, and other departments to ensure accurate documentation and smooth invoice processing.
• Monitor accounts payable aging and escalation issues or unusual items to the appropriate team members when necessary.
• Contribute to process improvements in accounts payable workflows, leveraging ERP capabilities to increase efficiency and accuracy.
• Maintain organized and up-to-date accounts payable files and records in accordance with company policies and audit requirements.
• Assist with special projects and other accounting tasks as assigned by the accounting team.

Essential Skills

• 23 years of accounts payable, accounting, or bookkeeping experience, preferably in a high-volume environment.
• Hands-on experience in accounts payable within a manufacturing or distribution company.
• Proficiency in Microsoft Excel, including working with spreadsheets for data entry, analysis, and reporting.
• Experience using ERP or accounting systems for invoice processing and payment management.
• Strong attention to detail and accuracy in data entry, coding, and reconciliation.
• Solid organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills for interacting with vendors and internal stakeholders.
• Effective problem-solving skills to identify, investigate, and resolve discrepancies and process issues.
• Experience with three-way matching of purchase orders, receipts, and invoices.
• Experience in reconciliation of vendor statements and accounts payable ledgers.
• Ability to work collaboratively as part of an accounting team and support month-end closing activities.

Additional Skills & Qualifications

• Bachelors degree in accounting or a related field is a plus.
• Experience with Plex ERP or similar ERP platforms is highly desirable.
• Customer-service mindset with a focus on building and maintaining positive vendor relationships.
• Familiarity with payable processes in a manufacturing environment, including cold forming or related production processes, is an advantage.
• Interest in a long-term role with opportunities to grow within the accounting function.
• Willingness to contribute to continuous improvement initiatives in accounts payable and accounting processes.

Work Environment

This role is based in an office environment, working closely with the rest of the accounting and cross-functional teams on a daily basis. The position supports operations in a manufacturing or distribution setting, utilizing ERP/accounting systems, including Plex ERP, and Microsoft Excel as core tools. The workday involves significant computer use, collaboration with colleagues, and regular communication with vendors. The environment is fast paced and team oriented, with a focus on accuracy, accountability, and long-term professional growth.

Job Type & Location

This is a Contract to Hire position based out of Maumee, OH.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Maumee,OH.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.