Accounts Payable Specialist

Thrive; United States; Remote; USD 34,000 - 62,000; Full time

Job summary

Thrive, based in the United States, is seeking a detail-oriented Accounts Payable Specialist to support our Finance team on a 3-month W-2 temporary basis, with potential extension. This role handles vendor onboarding, invoice processing, prepaid and fixed asset accounting, and month-end close support, working remotely during core US hours.

You will collaborate with department leaders, maintain accurate vendor data, and assist with 1099 reporting.

Qualifications

• Associate or bachelor’s degree in accounting, finance, or related field preferred.
• 2+ years of accounts payable or general accounting experience.
• Experience with prepaid amortization and fixed asset capitalization.
• Knowledge of W-9 and 1099 reporting.
• Experience in a multi-entity or high-growth environment.

Responsibilities

• Review, code, and process vendor invoices accurately and on schedule.
• Partner with department leaders to obtain timely invoice approvals.
• Validate deferral and amortization schedules for prepaid expenses.
• Set up and record new fixed assets.
• Support vendor onboarding and W-9 verification in the ERP.
• Assist with year-end 1099 reporting and filings.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor master data and records.
• Assist with month-end close and AP accruals.
• Support internal controls and external audits.
• Build relationships with vendors and internal teams to improve AP processes.

Skills

Detail oriented

Organized

Analytical skills

Strong communication

Time management

Self-motivated

Ability to ramp up quickly

Team collaboration

Education

Associate or bachelor’s degree in accounting, finance, or related field

Tools

Microsoft Dynamics GP

Dynamics 365 Finance & Operations

Microsoft Excel

ERP systems

Job description

About Us:

Thrive delivers upon the promise of technology by enabling our clients’ digital transformation journeys with best practices on an AI, cybersecurity and cloud focused NextGen managed services platform.

Thrive’s culture is powered by diverse talent, big ideas, and a customer-first mindset—and it’s what truly sets us apart. Thrive is built for people who want more than a weekday routine. If you’re hungry to grow, eager to tackle new challenges and ready to drive real impact in a rapidly expanding environment, then welcome to THRIVE!

Position Overview

Thrive is seeking a detail-oriented, organized Accounts Payable Specialist to join our Finance team on a temporary basis. Reporting to the AP Manager, this role owns key parts of the AP cycle, from vendor onboarding and tax compliance through invoice processing, prepaid and fixed asset accounting, and month-end close support. This is a full-time temporary assignment (approximately 3 months, with the potential to extend or convert to a permanent role) and is a great fit for someone who can ramp up quickly, takes ownership, enjoys keeping the books clean, and thrives in a fast-paced environment.

Assignment Details

• Duration: Approximately 3 months, with the possibility of extension based on performance and business needs.
• Schedule: Full-time (40 hours/week), US Remote, during core business hours.
• Employment: W-2 temporary employment through Thrive's staffing partner; benefits eligibility per agency policy.
• Compensation: Competitive hourly rate, commensurate with experience.

Responsibilities

• Review, code, and process vendor invoices accurately and on schedule, ensuring proper GL coding, approvals, and adherence to Thrive’s AP policies
• Partner with department leaders and budget owners across Thrive to obtain timely invoice approvals and resolve discrepancies
• Validate deferral and amortization schedules for prepaid expenses (e.g., software licenses, maintenance contracts, insurance), ensuring accurate monthly expense recognition
• Set up and record new fixed assets
• Support new vendor onboarding: collect required documentation, W9, verify banking and remittance details, and set up vendors in the ERP with appropriate controls
• Support year-end 1099 reporting, including identifying reportable vendors, validating TINs, reconciling payments, and preparing filings
• Reconcile vendor statements and resolve outstanding balances, duplicate payments, or misapplied payments
• Maintain accurate, up-to‑date vendor master data and organized records of invoices, payments, and vendor correspondence
• Assist with month-end close, including AP accruals, and AP subledger-to-GL reconciliations
• Support internal controls and external audit requests with timely, well-documented information
• Build positive relationships with vendors and internal teams, responding promptly to inquiries and helping improve AP processes as Thrive scales

Qualifications

• Associate or bachelor’s degree in accounting, finance, or related field preferred
• 2+ years of experience in accounts payable or general accounting, ideally in a multi-entity or high-growth environment
• Proven ability to ramp up quickly in an existing AP function with limited onboarding
• Availability to commit to the full duration of the temporary assignment
• Working knowledge of prepaid amortization, fixed asset capitalization, and basic accrual accounting
• Familiarity with Form W-9 requirements and 1099 reporting (1099-NEC/1099-MISC)
• Experience with Microsoft Dynamics GP (Great Plains) and/or Dynamics 365 Finance & Operations (F&O)
• Strong Microsoft Excel skills (VLOOKUP/XLOOKUP, pivot tables, reconciliations)
• Exceptional attention to detail, organization, and ability to manage deadlines
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team, with a strong sense of ownership and integrity