Accounts Payable Specialist

AgileGrid Solutions; United States; On-site; USD 40,000 - 55,000; Full time

Job summary

ApTask is seeking an organized Accounts Payable/Receivable Clerk I to support routine financial operations, including invoice processing, payment preparation, billing, collections follow-up, and account reconciliation. This entry-level role is ideal for someone with early accounting experience who wants to grow in a professional environment.

You will work with internal teams, vendors, and customers to verify documents, maintain records, and resolve routine discrepancies.

Qualifications

• Strong attention to detail and accuracy in reviewing invoices, payment requests, and records.
• Effective written and verbal communication skills.
• Ability to prioritize work and meet deadlines; basic understanding of accounting principles.

Responsibilities

• Process vendor invoices and employee expense reports with complete documentation.
• Review invoices, purchase orders, and payment requests for accuracy and discrepancies.
• Prepare and distribute invoices to customers; monitor balances and follow up on overdue accounts.
• Support month-end close activities and reconciliations as needed.

Skills

Attention to detail

Communication skills

Education

High school diploma or equivalent

Some college coursework in accounting/finance

Tools

Microsoft Excel

QuickBooks

SAP

Job description

About The Company

ApTask connects organizations with skilled professionals who support their operational and business needs. We value dependable service, clear communication, and thoughtful collaboration. Our teams help clients maintain effective processes and achieve their goals by bringing care and consistency to everyday work. ApTask is seeking an organized, detail-oriented Accounts Payable/Receivable Clerk I to support accurate financial operations and contribute to a positive, professional work environment.

About The Company

ApTask connects organizations with skilled professionals who support their operational and business needs. We value dependable service, clear communication, and thoughtful collaboration. Our teams help clients maintain effective processes and achieve their goals by bringing care and consistency to everyday work. ApTask is seeking an organized, detail-oriented Accounts Payable/Receivable Clerk I to support accurate financial operations and contribute to a positive, professional work environment.

About The Role

The Accounts Payable/Receivable Clerk I assists with routine accounts payable and accounts receivable activities, including invoice processing, payment preparation, billing, collections follow-up, and account reconciliation. This entry-level role is suited to a professional with some experience in transactional accounting who is ready to build on their skills while supporting accurate and timely financial processes.

Working with internal colleagues, vendors, and customers, you will help verify financial documents, maintain organized records, and resolve routine discrepancies. You will also support month-end closing activities by preparing information and completing assigned tasks within established deadlines. The successful candidate is attentive to detail, comfortable working with numbers and financial software, and able to manage competing priorities while communicating respectfully and professionally.

Qualifications

A high school diploma or equivalent is required. Some college coursework in accounting, finance, or a related field is preferred. Candidates should have one to three years of experience in accounts payable, accounts receivable, or a related administrative or accounting position. Proficiency in Microsoft Excel and familiarity with accounting software, such as QuickBooks or SAP, are expected.

Strong attention to detail and accuracy are essential when reviewing invoices, payment requests, and account records. You should have effective written and verbal communication skills, sound organizational habits, and the ability to prioritize work and meet deadlines. A basic understanding of accounting principles and practices is required. Experience with invoicing or billing systems, electronic payment processing, and common financial terminology is an advantage. The ability to work independently as well as collaboratively with a team is important.

Responsibilities

Process vendor invoices and employee expense reports, confirming that required information and supporting documentation are present. Review invoices, purchase orders, and payment requests for accuracy, investigate discrepancies, and route questions to the appropriate contacts. Prepare and distribute invoices to customers or clients, monitor outstanding balances, and follow up on overdue accounts in a courteous and professional manner.

Assist with reconciling accounts payable and accounts receivable balances, researching differences, and escalating issues when needed. Maintain accurate, organized vendor and customer records, files, and transaction documentation. Prepare and process electronic payments and checks in accordance with applicable procedures. Support month-end closing activities related to payables and receivables, including compiling information, completing assigned reconciliations, and meeting scheduled deadlines. Handle financial information responsibly and communicate promptly about pending items or potential processing delays.

Benefits

ApTask offers an opportunity to develop practical accounting and administrative skills while contributing to essential financial operations. In this role, you can gain experience with invoice workflows, payment processing, account reconciliation, and month-end support, while working alongside colleagues who value accuracy and teamwork. Compensation, benefits eligibility, and other employment details will be discussed during the hiring process and may vary based on position and applicable arrangements.

Equal Opportunity

ApTask is committed to providing equal employment opportunities. Employment decisions are made without discrimination on the basis of any status protected by applicable law. We welcome applicants with varied backgrounds and experiences and are committed to a respectful, inclusive workplace. Reasonable accommodations are available for qualified individuals during the application process and in the workplace, consistent with applicable requirements.