Accounts Payable Specialist

Workana LLC; United States; Remote; USD 30,000 - 41,000; Part time

Benefits offered by this job

100% remote

Flexible 15–20 hours per week

Job summary

Workana LLC is seeking a detail-oriented Accounts Payable Specialist for a part-time, remote contractor role supporting a U.S.-based consumer wellness and e-commerce company. You will manage day-to-day AP tasks, including invoice processing in NetSuite, vendor inquiries, and month-end support, with a focus on accuracy and timely approvals.

The role is 15–20 hours per week, remotely from Latin America, with availability during U.S. Eastern Time business hours.

Qualifications

• 3+ years of hands-on Accounts Payable experience, ideally for US-based companies.
• Experience processing vendor invoices and AP workflows in an ERP system.
• NetSuite experience is highly preferred; other ERP familiarity is acceptable.
• Basic understanding of GL coding, accruals, and accounting periods.

Responsibilities

• Process and enter vendor invoices into NetSuite with accurate details and GL codes.
• Review invoices for accuracy, duplicates, and completeness; match to POs when applicable.
• Coordinate invoice approvals with managers and manage payment holds until approvals.
• Monitor AP inbox, respond to vendor inquiries, and maintain records including W-9s.
• Support month-end closing and address invoice-related questions with Finance.

Skills

AP experience

NetSuite

ERP systems

Excel

English proficiency

Tools

ERP software

Job description

We are looking for a detail-oriented Accounts Payable Specialist to support a U.S.-based company in the consumer wellness and e-commerce industry.

This is a part-time, remote contractor opportunity focused on managing day-to-day accounts payable operations, including invoice processing, vendor management, and AP communications.

You will work closely with the Corporate Controller and Assistant Controller, taking ownership of routine AP activities while ensuring accuracy, timely processing, and compliance with internal approval procedures.

Location: Remote - Latin America

Schedule: Approximately 15-20 hours per week, with flexible working hours and availability during U.S. Eastern Time business hours.

Engagement: Part-time, ongoing contract

Responsibilities

• Process and enter vendor invoices into NetSuite, ensuring accurate invoice details, GL coding, and accounting period assignments.
• Review invoices for accuracy, completeness, and potential duplicates.
• Match invoices to purchase orders when applicable and attach supporting documentation.
• Coordinate invoice approvals with department managers and maintain appropriate payment holds until approvals are received.
• Monitor and manage the shared Accounts Payable inbox, responding to vendor inquiries and following up on outstanding invoices.
• Create and maintain vendor records, collecting required documentation such as W-9 forms and ACH payment information.
• Communicate with vendors to resolve billing discrepancies and obtain missing documentation.
• Collaborate with the Finance team to address invoice-related questions and support month-end closing activities.
• Escalate unusual or disputed invoices to the appropriate team members.

Requirements

• 3+ years of hands-on experience in Accounts Payable, preferably supporting U.S.-based companies.
• Experience processing vendor invoices and managing AP workflows using an ERP system.
• NetSuite experience is highly preferred, although candidates with experience in other accounting or ERP platforms will be considered.
• Basic understanding of accounting principles, including GL coding, accruals, and accounting periods.
• Familiarity with purchase orders, invoice matching, and approval workflows.
• Basic proficiency in Microsoft Excel and familiarity with Microsoft 365/Outlook.
• Strong English communication skills, both written and verbal, for collaborating with a U.S.-based team and communicating with vendors.
• Excellent attention to detail, organizational skills, and ability to manage responsibilities independently.
• Availability to collaborate with the team during U.S. Eastern Time business hours.

Nice to have:

• Experience in e-commerce, consumer products, or healthcare-related industries.
• Experience with vendor onboarding, W-9 documentation, or 1099 reporting support.
• Educational background in accounting, finance, or a related field.
• 100% remote opportunity: Work from anywhere in Latin America.
• Flexible part-time schedule: Approximately 15-20 hours per week, with flexibility to work mornings or afternoons during U.S. business hours.
• Ongoing collaboration: Opportunity to build a long-term working relationship with an established U.S.-based company.
• Collaborative environment: Work directly with experienced finance professionals in a supportive team.
• Focused responsibilities: Take ownership of AP operations without the expectation of handling complex accounting or payment execution.