Accounts Payable Specialist (Part-Time)

Workana; United States; Remote; USD 28,000 - 41,000; Part time

Benefits offered by this job

Remote work from Latin America

Flexible part-time schedule 15–20 h/w

Long-term collaboration with US-based/

Job summary

Workana LLC is seeking a detail-oriented Accounts Payable Specialist for a part-time, remote contractor role supporting a U.S.-based consumer wellness and e-commerce company. The role focuses on AP processing, vendor management, and timely, accurate results while aligning with internal approvals.

You will work with the Corporate Controller and Assistant Controller, handling routine AP tasks and ensuring compliance with procedures. 15–20 hours/week, remote from Latin America, during US ET hours.

Qualifications

• 3+ years hands-on Accounts Payable experience, preferably for US-based companies.
• Experience processing vendor invoices and AP workflows using an ERP system.
• NetSuite experience is highly preferred; other ERP experience considered.

Responsibilities

• Process and enter vendor invoices into NetSuite with accurate GL coding and period assignment.
• Review invoices for accuracy, completeness, and duplicates.
• Match invoices to purchase orders when applicable and attach supporting documentation.
• Coordinate invoice approvals with managers and maintain holds until approvals are received.
• Monitor the AP inbox, respond to vendor inquiries, and follow up on outstanding invoices.
• Create and maintain vendor records, collecting W-9 and ACH information.
• Communicate with vendors to resolve billing discrepancies and obtain documentation.
• Collaborate with Finance on month-end closing activities.
• Escalate unusual or disputed invoices to the appropriate team members.

Skills

AP experience

US-based exposure

Vendor invoicing

NetSuite

Excel

MS 365

English communication

Education

Accounting/Finance degree

Tools

NetSuite

ERP systems

Job description

We are looking for a detail-oriented Accounts Payable Specialist to support a U.S.-based company in the consumer wellness and e-commerce industry.

This is a part-time, remote contractor opportunity focused on managing day-to-day accounts payable operations, including invoice processing, vendor management, and AP communications.

You’ll work closely with the Corporate Controller and Assistant Controller, taking ownership of routine AP activities while ensuring accuracy, timely processing, and compliance with internal approval procedures.

Location: Remote – Latin America
Schedule: Approximately 15–20 hours per week, with flexible working hours and availability during U.S. Eastern Time business hours.
Engagement: Part-time, ongoing contract

Responsibilities

• Process and enter vendor invoices into NetSuite, ensuring accurate invoice details, GL coding, and accounting period assignments.
• Review invoices for accuracy, completeness, and potential duplicates.
• Match invoices to purchase orders when applicable and attach supporting documentation.
• Coordinate invoice approvals with department managers and maintain appropriate payment holds until approvals are received.
• Monitor and manage the shared Accounts Payable inbox, responding to vendor inquiries and following up on outstanding invoices.
• Create and maintain vendor records, collecting required documentation such as W-9 forms and ACH payment information.
• Communicate with vendors to resolve billing discrepancies and obtain missing documentation.
• Collaborate with the Finance team to address invoice-related questions and support month-end closing activities.
• Escalate unusual or disputed invoices to the appropriate team members.

• 3+ years of hands‑on experience in Accounts Payable, preferably supporting U.S.-based companies.
• Experience processing vendor invoices and managing AP workflows using an ERP system.
• NetSuite experience is highly preferred, although candidates with experience in other accounting or ERP platforms will be considered.
• Basic understanding of accounting principles, including GL coding, accruals, and accounting periods.
• Familiarity with purchase orders, invoice matching, and approval workflows.
• Basic proficiency in Microsoft Excel and familiarity with Microsoft 365/Outlook.
• Strong English communication skills, both written and verbal, for collaborating with a U.S.-based team and communicating with vendors.
• Excellent attention to detail, organizational skills, and ability to manage responsibilities independently.
• Availability to collaborate with the team during U.S. Eastern Time business hours.

Nice to have:

• Experience in e-commerce, consumer products, or healthcare-related industries.
• Experience with vendor onboarding, W-9 documentation, or 1099 reporting support.
• Educational background in accounting, finance, or a related field.

• 100% remote opportunity: Work from anywhere in Latin America.
• Flexible part-time schedule: Approximately 15–20 hours per week, with flexibility to work mornings or afternoons during U.S. business hours.
• Ongoing collaboration: Opportunity to build a long‑term working relationship with an established U.S.-based company.
• Collaborative environment: Work directly with experienced finance professionals in a supportive team.
• Focused responsibilities: Take ownership of AP operations without the expectation of handling complex accounting or payment execution.