Accounts Payable Specialist

Precision Services Group; Tustin (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Precision Services Group is seeking an organized Accounts Payable Specialist to join our accounting team in Fullerton, CA. This role handles day-to-day AP functions, including processing vendor invoices, matching to purchase orders and receiving documentation, preparing payments, and reconciling vendor accounts.

We are looking for detail-oriented candidates who can work in a fast-paced environment and communicate effectively with vendors and internal purchasing, production, and accounting teams.

Qualifications

• 2+ years of accounts payable or general accounting experience.
• Detail-oriented with strong accuracy.
• Good organizational and time-management skills.
• Experience with QuickBooks accounting software.
• Proficiency with Microsoft Excel and Outlook.
• Ability to manage a high volume of invoices and multiple priorities.
• Strong written and verbal communication skills.
• Ability to work independently while also being part of a team.
• Manufacturing, printing, distribution, or similar industry experience is a plus.

Responsibilities

• Process and enter vendor invoices accurately and in a timely manner.
• Match invoices against purchase orders and receiving documentation.
• Review invoices for proper pricing, quantities, approvals, and coding.
• Research and resolve invoice and purchase order discrepancies.
• Prepare vendor payments, including checks, ACH payments, and other electronic payments.
• Maintain accurate vendor records and accounts payable files.
• Reconcile vendor statements and resolve outstanding items.
• Respond to vendor questions regarding invoices and payment status.
• Work with purchasing and other departments to resolve billing discrepancies.
• Monitor outstanding payables and upcoming payment requirements. Assist with month-end closing and accounts payable reconciliation.
• Maintain vendor W-9s and other required documentation.
• Assist with credit card reconciliation and expense reporting as needed.
• Maintain organized and accurate accounting records.
• Assist the accounting department with additional projects and responsibilities as needed.

Skills

Attention to detail

Communication skills

Time management

Organizational skills

Independent with team mindset

Tools

QuickBooks

Microsoft Excel

Microsoft Outlook

Job description

Precision Services Group is looking for an organized and dependableAccounts Payable Specialistto join our accounting team. This position will be responsible for the day-to-day accounts payable functions of the company, including processing vendor invoices, matching invoices to purchase orders and receiving documentation, preparing payments, reconciling vendor accounts, and maintaining accurate AP records.

We are looking for someone who is detail-oriented, comfortable working in a fast-paced environment, and able to communicate effectively with vendors and our internal purchasing, production, and accounting teams.

Responsibilities

Position Overview

Precision Services Group is looking for an organized and dependableAccounts Payable Specialistto join our accounting team. This position will be responsible for the day-to-day accounts payable functions of the company, including processing vendor invoices, matching invoices to purchase orders and receiving documentation, preparing payments, reconciling vendor accounts, and maintaining accurate AP records.

We are looking for someone who is detail-oriented, comfortable working in a fast-paced environment, and able to communicate effectively with vendors and our internal purchasing, production, and accounting teams.

Responsibilities

• Process and enter vendor invoices accurately and in a timely manner
• Match invoices against purchase orders and receiving documentation
• Review invoices for proper pricing, quantities, approvals, and coding
• Research and resolve invoice and purchase order discrepancies
• Prepare vendor payments, including checks, ACH payments, and other electronic payments
• Maintain accurate vendor records and accounts payable files
• Reconcile vendor statements and resolve outstanding items
• Respond to vendor questions regarding invoices and payment status
• Work with purchasing and other departments to resolve billing discrepancies
• Monitor outstanding payables and upcoming payment requirementsAssist with month-end closing and accounts payable reconciliation
• Maintain vendor W-9s and other required documentation
• Assist with credit card reconciliation and expense reporting as needed
• Maintain organized and accurate accounting records
• Assist the accounting department with additional projects and responsibilities as needed

Qualifications

• 2+ years of accounts payable or general accounting experience preferred
• Strong attention to detail and accuracy
• Good organizational and time-management skills
• Experience with Quickbooks accounting software
• Proficiency with Microsoft Excel and Outlook
• Ability to manage a high volume of invoices and multiple priorities
• Strong written and verbal communication skills
• Ability to work independently while also being part of a team
• Manufacturing, printing, distribution, or similar industry experience is a plus

About Precision Services Group

Precision Services Group is a privately owned commercial printing, direct mail, fulfillment, and marketing services company serving clients throughout Southern California and nationwide. Our capabilities include offset and digital printing, direct mail, large format, finishing, warehousing, fulfillment, promotional products, and customized online ordering solutions.

We are looking for someone who takes pride in their work, values accuracy and accountability, and wants to become a long-term member of our team.

Job Type:Full-Time

Work Location:In Person – Fullerton, CA