Accounts Payable Specialist

Advanced Industrial Devices, LLC; Tulsa (OK); On-site; USD 42,000 - 66,000; Full time

Job summary

Advanced Industrial Devices, LLC is seeking an Accounts Payable Specialist in Tulsa, OK to manage supplier invoices, payments, and related AP activities within the Finance department. The role requires 2–3 years of AP experience, strong Excel skills, experience with SAP/Sage/QuickBooks, and solid vendor communication.

You will ensure accuracy, maintain controls, and support monthly close processes. Collaborating with internal teams, you will drive process improvements and automation to

Qualifications

• Minimum 2–3 years of accounts payable experience.
• Proficiency in SAP, Sage, QuickBooks and Excel.
• Familiarity with ERP systems is a plus.
• Strong analytical thinking and attention to detail.
• Good communication with vendors and internal teams.

Responsibilities

• Review, verify, and process vendor invoices per policy.
• Ensure timely payment including check runs and electronic payments.
• Communicate with vendors to resolve inquiries and discrepancies.
• Perform monthly reconciliations of accounts payable.
• Assist in financial reporting related to AP and aging.
• Ensure internal controls compliance and audit readiness.
• Identify opportunities for process improvements and automation.
• Collaborate with other departments to resolve AP issues.
• Manage the 201 account 'PO's received before invoices'.
• Monthly ordering of consumable office supplies.
• Sage maintenance as assigned by manager.

Skills

Analytical Skills

Attention to detail

Communication Skills

Organizational Skills

Problem-solving

Tools

SAP

Sage

QuickBooks

MS Excel

Job description

Job Title: Accounts Payable Specialist

Location: Tulsa, OK

Department: Finance

Reports To: Corporate Accounting Manager

Job Type: Full-Time

Summary

The Accounts Payable Analyst is responsible for managing the accounts payable process, ensuring timely and accurate payments, and maintaining vendor relationships. The ideal candidate will possess strong analytical skills, attention to detail, and a commitment to excellence in financial reporting.

Responsibilities

• Invoice Processing: Review, verify, and process vendor invoices in accordance with company policies and procedures.
• Payment Management: Ensure timely payment of invoices, including check runs and electronic payments, while maintaining accurate records.
• Vendor Relations: Communicate effectively with vendors to resolve payment inquiries and discrepancies.
• Reconciliation: Perform monthly reconciliations of accounts payable transactions, ensuring accuracy and completeness.
• Reporting: Assist in the preparation of financial reports related to accounts payable, including aging reports.
• Compliance: Ensure compliance with internal controls and accounting standards, contributing to audit readiness.
• Process Improvement: Identify opportunities for process improvements and automation within the accounts payable function.
• Collaboration: Work closely with other departments to facilitate smooth transactions and resolve any issues related to accounts payable.
• Accounts: Responsible for managing the 201 account "PO's received before invoices".
• Office Supplies: Monthly ordering of consumable office supplies.
• Sage: Responsible for Sage maintenance as assigned by manager.

Requirements

• Experience: Minimum of 2-3 years of experience in accounts payable or a similar role.
• Technical Skills: Proficiency in accounting software (e.g., SAP, Sage, QuickBooks) and MS Excel; familiarity with ERP systems is a plus.
• Analytical Skills: Strong analytical and problem-solving skills with attention to detail.
• Communication Skills: Good verbal and written communication skills, with the ability to build relationships with vendors and internal departments.
• Organizational Skills: Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Must submit to pre-employment background, drug, and alcohol screening.