Accounts Payable Specialist

Fulcrum Technologies Inc.; Tualatin (OR); On-site; USD 65,000 - 78,000; Full time

Benefits offered by this job

401(k) with Safe Harbor match

Employer-paid health insurance

Short-term disability insurance

Paid Time Off (PTO)

Employee Assistance Program (EAP)

Professional growth opportunities

Safety, Quality, Integrity, Customer F

Teamwork and Respect

Job summary

Fulcrum Technologies, a world-class manufacturer of custom machine bases and support structures, is seeking an Accounts Payable Specialist to join our Finance team. You will manage invoices, coding, approvals, and payments, while maintaining vendor relationships and internal controls.

The ideal candidate is detail-oriented, analytical, and capable of handling high volumes in a fast-paced environment. Experience with ERP systems and manufacturing accounting is a plus.

Qualifications

• Associate degree in Accounting, Finance, Business, or related field, or equivalent experience.
• 3-5 years of accounts payable experience.
• Strong understanding of accounting principles and accounts payable processes.
• Advanced proficiency in Microsoft Excel.
• Strong analytical, problem-solving, and critical-thinking skills.
• Excellent attention to detail and organizational abilities.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and exercise sound judgment.
• Commitment to accuracy, professionalism, and integrity.

Responsibilities

• Review and process vendor invoices accurately and timely.
• Verify invoices against purchase orders, receiving docs, pricing agreements, and supporting records.
• Code and enter invoices correctly in the accounting system.
• Monitor invoice approvals and follow up to ensure timely payments.
• Process recurring invoices (insurance, benefits, utilities).
• Reconcile vendor statements and investigate discrepancies.
• Respond to vendor inquiries regarding invoices and payment status.
• Coordinate with Purchasing, Receiving, and other departments for invoice accuracy.
• Maintain positive vendor relationships through professional communication.
• Prepare and process payments via checks, ACH, wires, and company card programs.
• Verify payment transactions and supporting docs before processing.
• Assist with payment reviews and internal controls to safeguard assets.
• Maintain accurate payment records and audit documentation.
• Review employee expense reimbursements for accuracy and compliance.
• Verify supporting documentation and receipts.
• Support compliance with financial controls and accounting procedures.
• Maintain complete accounts payable records and audit trails.
• Manage vendor documentation (W-9s, ACH authorizations, wire instructions).
• Assist with audits and requests for supporting documentation.
• Collaborate with Purchasing, Receiving, Inventory, Operations, and Accounting teams for aligned data.
• Assist with special projects and process improvement initiatives.
• Perform other duties as assigned.

Skills

Accounts payable principles

Analytical thinking

Attention to detail

Communication

Teamwork

Confidentiality

Problem-solving

Education

Associate degree in Accounting/Finance/Business

Tools

Excel

Job description

Fulcrum Technologies is a world-class manufacturer of custom machine bases and support structures used in vibration-sensitive semiconductor manufacturing equipment. Our products support some of the world's most advanced manufacturing technologies where precision, quality, and reliability are critical.

We are seeking a detail-oriented Accounts Payable Specialist to join our Finance team. This position plays a key role in maintaining accurate financial records, processing vendor payments, supporting internal controls, and ensuring timely and accurate accounts payable operations.

The ideal candidate is highly organized, analytical, and committed to accuracy. They thrive in a fast-paced environment, communicate effectively across departments, and take pride in maintaining financial integrity and strong vendor relationships.

This position description is intended to describe the general nature and level of work performed by employees in this role. Duties, responsibilities, and qualifications may be adjusted as business needs evolve.

What You'll Do

Accounts Payable Processing

• Review and process vendor invoices accurately and in a timely manner.
• Verify invoices against purchase orders, receiving documentation, pricing agreements, and applicable supporting records.
• Ensure invoices are coded and entered correctly within the accounting system.
• Monitor invoice approvals and follow up as necessary to maintain timely payment processing.
• Process recurring invoices such as insurance, benefits, utilities, and other administrative expenses.
• Reconcile vendor statements and investigate discrepancies.
• Respond to vendor inquiries regarding invoices, payment status, credits, and account balances.
• Research and resolve issues involving short shipments, damaged goods, pricing variances, returned materials, and invoice discrepancies.
• Coordinate with Purchasing, Receiving, and other departments to ensure invoice accuracy and timely resolution of issues.
• Maintain positive vendor relationships through professional and timely communication.

Payment Processing

• Prepare and process payments via checks, ACH transfers, wire transfers, and company credit card programs.
• Verify payment transactions and supporting documentation before processing.
• Assist with payment reviews and internal controls designed to safeguard company assets.
• Maintain accurate payment records and audit documentation.

Expense Reporting & Compliance

• Review employee expense reimbursements for accuracy, completeness, and compliance with company policies.
• Verify supporting documentation and receipts.
• Support compliance with company financial controls and accounting procedures.

Documentation & Record Management

• Maintain complete and organized accounts payable records and audit trails.
• Manage vendor documentation, including W-9 forms, ACH authorizations, wire instructions, and related compliance documentation.
• Ensure financial records are maintained in accordance with company policies and retention requirements.
• Assist with audits and requests for supporting documentation.

Cross-Functional Support

• Collaborate with Purchasing, Receiving, Inventory, Operations, and Accounting teams to ensure financial and operational data remain accurate and aligned.
• Assist with special projects and process improvement initiatives.
• Perform other duties as assigned.

What We're Looking For

Required Qualifications

• Associate degree in Accounting, Finance, Business, or a related field, or equivalent combination of education and experience.
• 3-5 years of accounts payable experience.
• Strong understanding of accounting principles and accounts payable processes.
• Advanced proficiency in Microsoft Excel.
• Strong analytical, problem-solving, and critical-thinking skills.
• Excellent attention to detail and organizational abilities.
• Ability to accurately process large volumes of financial data.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and exercise sound judgment.
• Commitment to accuracy, professionalism, and integrity.

Preferred Qualifications

• Accounts payable experience within a manufacturing environment.
• Experience working with ERP systems.
• Experience supporting purchasing, receiving, inventory, or manufacturing-related accounting processes.
• Familiarity with three-way matching (purchase order, receipt, and invoice validation).
• Experience participating in financial audits and compliance activities.
• Professional office environment located within company headquarters.
• Frequent interaction with Accounting, Purchasing, Receiving, Operations, and leadership teams.
• Fast-paced manufacturing environment requiring effective prioritization and attention to detail.
• Personal Protective Equipment (PPE) is required and provided when entering manufacturing areas.

Required PPE (When Entering Production Areas)

• Safety glasses
• Hearing protection (as required)
• Safety footwear (as required)

Why Fulcrum?

At Fulcrum Technologies, you'll be part of a team that values accuracy, accountability, teamwork, and continuous improvement. Your work will contribute directly to maintaining the financial processes that support our manufacturing operations and customer commitments.

Our industry-leading benefits package includes:

• 401(k) with Safe Harbor company match
• 100% employer-paid health insurance (base plan) for employees and qualified dependents
• 100% employer-paid short-term disability insurance
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)
• Opportunities for professional growth and development
• Safety, Quality, Integrity, Customer Focus, Teamwork, and Respect

Join Our Team

If you are a detail-oriented accounting professional who enjoys problem-solving, building strong internal and external relationships, and supporting operational excellence through accurate financial processes, we'd love to hear from you.

Fulcrum Technologies is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status. Reasonable accommodations are available upon request.