District Accounts Payable Clerk

Independence School District; Independence (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Independence School District in Independence, MO seeks an Accounts Payable Clerk to provide accurate financial records and smooth office operations. The role supports budgeting, requisitioning, and bookkeeping in a busy district office.

You will process invoices, reconcile accounts, print checks, and assist district personnel on accounting software. Strong typing, ten-key, and MS Office skills are essential; prior experience in accounts payable is preferred. This is a full-time, on-site position.

Qualifications

• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to bookkeeping/accounting.
• Experience as a bookkeeper or secretary preferred.
• General experience in accounts payable preferred.
• Typing and/or keyboarding skills required.
• Communication and interpersonal skills required.

Responsibilities

• Performs various office management tasks.
• Operates computers, copiers, office machinery and equipment with a high degree of skill.
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned.
• Performs duties to achieve high levels of customer service.
• Responds in a timely manner to informational requests.
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures.
• Demonstrates good safety practices and adheres to all District rules, regulations and policies.
• Performs other duties as assigned in order to carry out functions of the office.
• Prepares accurate financial records.
• Reconciles accounts.
• Processes invoices for payment.
• Prints and distributes accounts payable checks.
• Maintains paid vendor files in compliance with retention policies.
• Trains and assists secretaries and other District personnel on accounting software regarding requisition entry, inquiry and other features necessary in processing expenditures.
• Monitors compliance with Board of Education policy and administrative procedures regarding expenditure of funds.
• Performs other responsibilities as necessary to carry out the functions of the office.

Skills

Microsoft Office

Typing by touch

Ten-key by touch

Communication skills

Interpersonal skills

Education

High school diploma

College coursework in bookkeeping

Tools

Accounting software

Job description

12 - Months

Level 5

Qualifications

• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to bookkeeping/accounting.
• Experience as a bookkeeper or secretary preferred.
• General experience in accounts payable preferred.
• Computer skills and/or experience required, particularly in Microsoft Office products.
• Typing and/or keyboarding skills required.
• Ten-key by touch skills required.
• Working knowledge of standard office machines required.
• Communication and interpersonal skills.
• Possession of the knowledge, skills and abilities necessary to perform the essential functions of the position.
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable.

Fair Labor Standards Act Status: Non-Exempt

Reports To

Director of Business and Benefits

Department Supervisor(s)

Job Goal

Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success.

Performance Responsibilities For District Office Personnel

• Performs various office management tasks
• Operates computers, copiers, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
  • Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
  • Deals courteously with visitors, parents, students, and staff
  • Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
  • Represents self, school and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office

Performance Responsibilities For Accounts Payable Clerk

The following responsibilities may be included for this position:

• Prepares accurate financial records.
• Reconciles accounts.
• Processes invoices for payment.
• Prints and distributes accounts payable checks.
• Maintains paid vendor files in compliance with retention policies.
• Trains and assists secretaries and other District personnel on accounting software regarding requisition entry, inquiry and other features necessary in processing expenditures.
• Monitors compliance with Board of Education policy and administrative procedures regarding expenditure of funds.
• Performs other responsibilities as necessary to carry out the functions of the office.

Terms Of Employment

Accounts Payable Clerks will be employed for ten, eleven, or twelve month positions. The salary and work year will be established annually by the Board of Education.

Evaluation

Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation Office Personnel.