Accounts Payable Specialist

Dexian; Town of Florida (NY); On-site; USD 55,000 - 73,000; Full time

Job summary

Dexian is seeking an Accounts Payable Specialist to join our accounting team for a critical vendor data cleanup initiative. You will review, validate, and update vendor information in our systems to ensure data accuracy, consistency, and compliance.

This full-time onsite role requires attention to detail, strong Excel skills, and collaboration with cross-functional teams to maintain vendor master data integrity and support financial operations.

Qualifications

• Previous experience in Accounts Payable, Accounting, Finance Administration, Data Entry, or a related field.
• Strong attention to detail with a commitment to accuracy and data integrity.
• Ability to perform repetitive, process-driven tasks while maintaining high productivity and quality standards.
• Proficiency with Microsoft Excel, spreadsheets, and database systems.
• Strong organizational, prioritization, and time management skills.
• Dependable, professional, and able to work onsite full-time.
• Effective written and verbal communication skills.

Responsibilities

• Review, validate, and maintain vendor records within company databases and financial systems.
• Update vendor information to ensure accuracy, completeness, and compliance with company standards.
• Identify, investigate, and resolve data discrepancies, duplicate records, and inconsistencies.
• Perform data audits and quality checks to maintain the integrity of vendor master files.
• Partner with Accounting, Accounts Payable, and Purchasing teams to address vendor-related data requirements.
• Maintain organized electronic records and documentation related to vendor management processes.
• Follow established policies, procedures, and internal controls to support accurate financial operations.
• Assist with additional administrative and accounting-related tasks as assigned.

Skills

Attention to detail

Data entry

Time management

Excel

Onsite work

Tools

ERP systems

Job description

We are seeking detail-oriented and highly organized Accounts Payable Specialists to join our accounting team for a critical vendor data cleanup initiative. In this role, you will be responsible for reviewing, validating, and updating vendor information within our accounting systems to ensure data accuracy, consistency, and compliance.

This position requires full-time onsite attendance and offers the chance to work alongside a collaborative and supportive accounting team.

Key Responsibilities:

• Review, validate, and maintain vendor records within company databases and financial systems.
• Update vendor information to ensure accuracy, completeness, and compliance with company standards.
• Identify, investigate, and resolve data discrepancies, duplicate records, and inconsistencies.
• Perform data audits and quality checks to maintain the integrity of vendor master files.
• Partner with Accounting, Accounts Payable, and Purchasing teams to address vendor-related data requirements.
• Maintain organized electronic records and documentation related to vendor management processes.
• Follow established policies, procedures, and internal controls to support accurate financial operations.
• Assist with additional administrative and accounting-related tasks as assigned.

Required Qualifications:

• Previous experience in Accounts Payable, Accounting, Finance Administration, Data Entry, or a related field.
• Strong attention to detail with a commitment to accuracy and data integrity.
• Ability to perform repetitive, process-driven tasks while maintaining high productivity and quality standards.
• Proficiency with Microsoft Excel, spreadsheets, and database systems.
• Strong organizational, prioritization, and time management skills.
• Dependable, professional, and able to work onsite full-time.
• Effective written and verbal communication skills.

Preferred Qualifications:

• Prior experience supporting Accounts Payable operations or vendor master data management.
• Familiarity with vendor onboarding, maintenance, and compliance processes.
• Experience working with ERP, accounting, or financial management systems.

  Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.