Accounts Payable Specialist

ALIYA Healthcare Consulting; Skokie (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Aliya Healthcare Consulting in Skokie, IL seeks an organized Accounts Payable Specialist to manage invoice processing, vendor records, reconciliations, and timely payments. The role supports accurate financial processing in a healthcare setting.

The ideal candidate has 3+ years of AP or accounting experience, proficiency with major accounting software, and strong attention to detail. This is a full-time, on-site role offering growth opportunities.

Qualifications

• 3+ years of accounts payable or accounting experience required.
• 2+ years in healthcare or long-term care environments preferred.
• Experience processing a high volume of invoices preferred.
• Proficiency with accounting software and Excel.

Responsibilities

• Process and code invoices accurately and efficiently.
• Verify invoices against purchase orders, contracts, receipts, and documentation.
• Enter invoices and payment information into the accounting system.
• Prepare and process checks, ACH payments, and other approved payment methods.
• Reconcile vendor statements and research discrepancies.
• Maintain accurate accounts payable records.
• Communicate with vendors regarding invoices, payment status, and discrepancies.
• Monitor outstanding invoices and assist with payment schedules.
• Assist with month-end and year-end closings.
• Maintain documentation for audits and reporting.
• Ensure compliance with policies and procedures.
• Assist with expense reporting and other accounting duties.
• Collaborate with facility and corporate teams to resolve issues.

Skills

Accounts payable experience

Excel

Data entry

Reconciliation

Communication

Bill.com

Adelpo

Outlook

Microsoft Office

Education

Associate/Bachelor's degree in Accounting/Finance/Business Administration

Tools

QuickBooks

Sage Intacct

NetSuite

Great Plains

Job description

Accounts Payable Specialist

Aliya Healthcare Consulting | Skokie, IL

About Aliya Healthcare Consulting

Aliya Healthcare Consulting is a growing healthcare organization committed to supporting high-quality operations across skilled nursing and long-term care facilities. We are seeking a detail-oriented and organized Accounts Payable Specialist to join our corporate team and support accurate, timely financial processing.

Position Summary

The Accounts Payable Specialist will be responsible for processing invoices, maintaining accurate vendor records, reconciling accounts, and ensuring payments are processed accurately and on time. The ideal candidate has strong attention to detail, excellent organizational skills, and experience working in a fast-paced accounting or healthcare environment.

Key Responsibilities

• Process and code invoices accurately and efficiently.

• Verify invoices against purchase orders, contracts, receipts, and supporting documentation.

• Enter invoices and payment information into the accounting system.

• Prepare and process checks, ACH payments, and other approved payment methods.

• Reconcile vendor statements and research discrepancies.

• Maintain accurate and organized accounts payable records.

• Communicate with vendors regarding invoices, payment status, account discrepancies, and W-9 documentation.

• Monitor outstanding invoices and assist with maintaining accurate payment schedules.

• Assist with month-end and year-end closing activities.

• Maintain proper documentation for audits and financial reporting.

• Ensure compliance with company policies and accounting procedures.

• Assist with expense reporting and other accounting-related duties as needed.

• Work closely with facility and corporate teams to resolve invoice and payment issues.

• Protect confidential financial and company information.

Qualifications

• 3+ years of accounts payable or accounting experience required.

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

• Healthcare, skilled nursing, or long-term care experience strongly preferred.

• Experience processing a high volume of invoices preferred.

• Strong understanding of accounts payable processes and basic accounting principles.

• Experience with accounting software such as QuickBooks, Sage Intacct, NetSuite, Great Plains, or similar systems preferred.

• Proficiency with Microsoft Office, particularly Excel and Outlook.

• Software, bill.com and Adelpo , preferred.

• Strong data entry and reconciliation skills.

• Excellent attention to detail and accuracy.

• Strong organizational and time-management skills.

• Ability to meet deadlines and prioritize multiple tasks.

• Strong written and verbal communication skills.

• Ability to maintain confidentiality and handle sensitive financial information.

• Ability to work independently while also collaborating effectively with a corporate accounting team.

• Ability to work in a fast-paced environment and adapt to changing priorities

• Commitment to providing exceptional patient care and promoting a positive work environment

What We Offer

• Competitive salary based on experience

• Full-time corporate position

• Opportunity to work with a growing healthcare organization

• Professional growth and development opportunities

• Collaborative corporate work environment

• Benefits package available to eligible employees

Schedule

Full-Time | Monday-Friday | Corporate Office

Location (On-Site)

Skokie, Illinois